Budget Report

[e3umrc]

I am reconciling January 2014 and don't have any A/P items showing up on my budget report. The actual column is "0". Do I need to close out the month of January before I can see how close my expenses are to the annual budgeted amount? Is there another report that I can run by the chart of accounts to see what I have paid for the month? My elders are not happy with how long it is taking me to come up a weekly, monthly, and yearly accounting process i.e. procedures manual to follow in powerchurch and they are thinking about moving to quick books. Although I have the book, if I go on vacation, there is nothing in writing for the assistant to follow. Thanks in advance for any assistance!

[NeilZ]

I am reconciling January 2014 and don't have any A/P items showing up on my budget report. The actual column is "0". Do I need to close out the month of January before I can see how close my expenses are to the annual budgeted amount? Is there another report that I can run by the chart of accounts to see what I have paid for the month? My elders are not happy with how long it is taking me to come up a weekly, monthly, and yearly accounting process i.e. procedures manual to follow in powerchurch and they are thinking about moving to quick books. Although I have the book, if I go on vacation, there is nothing in writing for the assistant to follow. Thanks in advance for any assistance!

FWIW ... we do NOT recommend closing any month until you really have to. In v10.4 and up you can maintain 18 months open at any one time.

Your Income/Expense report should show the actual expenses and income for the period selected. You can then add columns to the report to show actual to budget, etc. The budget report can do some of this, but
the Inc/Exp report can actually do it better.

However since you say you don't see expenses on the budget report, have you posted the transactions in Accounts Payable?? The procedure is as follows:

1. In Accounts Payable, you post to Paid Items file, updating funds accounting so that the transactions are created in Funds Accounting Unposted Transactions queue.
2. In Payroll, you post the payroll, updating funds accounting for the same reason.
3. In Funds Accounting, you then post all the unposted transactions.