Check Register not showing computer generated checks

[e3umrc]

I issued checks in September and October, and my working month is June. I printed a check register from the A/P module but no check numbers appear in the check register nor vendor reports after September 9th. I printed an un-posted transactions report and nothing is un-posted. What could have happened to the checks? These transactions don't appear on the budget report or the income and expense reports either.

Thanks for your help.

[NeilZ]

I issued checks in September and October, and my working month is June. I printed a check register from the A/P module but no check numbers appear in the check register nor vendor reports after September 9th. I printed an un-posted transactions report and nothing is un-posted. What could have happened to the checks? These transactions don't appear on the budget report or the income and expense reports either.

Thanks for your help.

Has anyone restored a backup made prior to your printing checks ?? They may have overwritten your information.

[e3umrc]

Since no back up was restored, I am clueless. I am at year end and unsure if I have to go to bank statements to manually prepare a check register. The ytd vendor reports don't show the transactions either. As of today my check register shows no transactions since September 9th but I have processed checks for the last 3 months. I think this also means that my YTD budget comparison report is of by an entire quarter. Are there any other reports that I can run that might capture the last quarter information?

[NeilZ]

Since no back up was restored, I am clueless. I am at year end and unsure if I have to go to bank statements to manually prepare a check register. The ytd vendor reports don't show the transactions either. As of today my check register shows no transactions since September 9th but I have processed checks for the last 3 months. I think this also means that my YTD budget comparison report is of by an entire quarter. Are there any other reports that I can run that might capture the last quarter information?

I'm assuming that you've posted Accounts Payable to Paid Items and Funds Accounting.

Is this a networked computer? Which version of Powerchurch are you using?

Have you written checks during the past month in Accounts Payable? Have these been posted ?? When was your last backup made?

Are you seeing Contributions deposits being made in Funds Accounting? If you don't see those for the past three months, but you see that Contributions have been entered and posted to Funds Accounting, then someone must have overwritten the Accounting part of the database. I do not recall seeing anything like this on the forum previously.

I would call Powerchurch support directly. If you've never used phone support, you should still have 90 days of free support due you.

[e3umrc]

Thanks. Your comment made me check my work for the 10th time. I DID NOT post transactions for the month's to FUND ACCOUNTING :

I really have to come up with a quick checklist for monthly activity:

Enter Invoices
Pay Invoices
Enter contributions
Post A/P transactions to paid items
Post transactions to Fund Accounting
Post Contributions
Enter Journal entries for Bank Fees
Enter Journal entries for bank Deposits

I'm sure that there are more, which is why each month (I'm new to powerchurch) I am afraid that something will be out of balance.

I asked this question previously, and am hoping that someone can assist.

Moving forward with doing the work of the Lord, in the best way possible.
This forum is the BEST.

[NeilZ]

Thanks. Your comment made me check my work for the 10th time. I DID NOT post transactions for the month's to FUND ACCOUNTING :

I really have to come up with a quick checklist for monthly activity:

Enter Invoices
Pay Invoices
Enter contributions
Post A/P transactions to paid items
Post transactions to Fund Accounting
Post Contributions
Enter Journal entries for Bank Fees
Enter Journal entries for bank Deposits

I'm sure that there are more, which is why each month (I'm new to powerchurch) I am afraid that something will be out of balance.

The last thing you should do is Post Transactions in Funds Accounting. All other modules should be posted to Funds Accounting first: Contributions, Accounts Payable, any other fees found on the bank statement entered before reconciliation. Then the posting, and the transactions should be in the posted transactions function.

I asked this question previously, and am hoping that someone can assist.

What was the question? If you didn't post all the other modules previously, and now have, are you saying that you still do not see the checks in the Posted Transactions list?

Did you change your working month to what it should be December 2014 so you can see all your 2014 transactions?

[e3umrc]

My previous question related to tasks that should be done when properly using power church such as:
1. At the beginning of each year- enter new budget
2. Enter invoices
3. Pay invoices
4. Enter contributions
5. Enter monthly journal entries (bank deposits, bank fees, adjustments)
6. Post accounts payable
7. Post transactions to fund accounting
8. Reconcile Bank Accounts
9. Run certain reports??? to ensure accounts are in balance
10. Close out working month
11. Run system back ups

I am sure that this is not everything but the above items are a sample of tasks that I know should be done weekly, monthly, and yearly.

Thanks

[NeilZ]

My previous question related to tasks that should be done when properly using power church such as:
1. At the beginning of each year- enter new budget
2. Enter invoices
3. Pay invoices
4. Enter contributions
5. Enter monthly journal entries (bank deposits, bank fees, adjustments)
6. Post accounts payable
7. Post transactions to fund accounting
8. Reconcile Bank Accounts
9. Run certain reports??? to ensure accounts are in balance
10. Close out working month
11. Run system back ups

I am sure that this is not everything but the above items are a sample of tasks that I know should be done weekly, monthly, and yearly.

Thanks

Weekly: 2, 3, 4, 6, 7, 11 & post Contributions to Funds Accounting
Monthly: 8, - you do NOT need to close a working month, you can have 18 months open at any one time, and frankly that's a good idea. You close the month 18 months back before you change to the new month. So I would close August 2013, and then change to Feb 2015. As far as Item 9, IMHO - the only reports you really need to run is the Cash Management & Banking Reconciliation report, as a church is run on a cash basis, an Income/Expense report will not show balances, even the Balance Report will only show a snapshot. The Cash Management Report will show what the cash balance is, that that's more relevant than other reports as it shows the cash requirements for the church. The Reconciliation report shows that your checking account is in balance.
Yearly: 1