We have been using Powerchurch 8.5 for several years now. After looking at the book on version (9.0 ) and by checking the box to transfer file my version 8.5 will be upgraded. This is where my problem/concern starts:
Verison 9 allow you to only have one chart of accounts - We have been running with 6 different ones for we have that many checking accounts. If the account number are consolidated they will mean nothing. Am I correct to assume that they will be consolidated in to one ?
My second guestion relates to being able to keep our accounting current in version 8.5 and at the same time get Version nine setup correctly. How can that be done ? Can I have Version 8.5 active and Version 9 also ?
TBM
Accounting Detail Change
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Re: Accounting Detail Change
I believe what you're doing is running 6 different Accounting FUNDS, each with a checking account, and its own accounts under that fund ?? Does that sound right ??TBM wrote:We have been using Powerchurch 8.5 for several years now. After looking at the book on version (9.0 ) and by checking the box to transfer file my version 8.5 will be upgraded. This is where my problem/concern starts:
Verison 9 allow you to only have one chart of accounts - We have been running with 6 different ones for we have that many checking accounts. If the account number are consolidated they will mean nothing. Am I correct to assume that they will be consolidated in to one ?
My second guestion relates to being able to keep our accounting current in version 8.5 and at the same time get Version nine setup correctly. How can that be done ? Can I have Version 8.5 active and Version 9 also ?
TBM
I don't believe that PC+ 9.0 will do anything different on conversion. However, someone may come by to correct me.
As far as using 8.5 while you're setting up 9.0 .. you'll then have to manually enter any transactions you've done to 9.0.
However, you may not need to do this if someone comes by to confirm my original thinking on your current accounts.
Neil Zampella
Using PC+ since 1999.
Using PC+ since 1999.
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Matt
- Authorized Teaching Consultant
- Posts: 733
- Joined: Fri Dec 05, 2003 4:04 pm
- Location: Jacksonville, AL
You can have as many accounting funds (each with it's own chart of accounts) as you like in version 9. If you currently have 6 funds, all 6 funds will be transferred when you convert from version 8.5 to 9.
I would advise that before you convert your records that you run your chart of accounts reports in version 8.5 for all 6 of your accounting funds. Lay the 6 reports out side by side and compare the account numbers and descriptions in each fund. What you are looking for are instances where you are using the same account number in more than one fund, but have a different account description between the funds. For example:
Account 01-4101-000 Income - General Fund Offerings
Account 02-4101-000 Interest Income
In cases such as this, PC+ will consolidate the two accounts into one and give it the account title for the first sequential fund in which it encounters the account during conversion. If that is not what you want, you will need to move the duplicate account numbers to a new account number once you have converted your records. The good news is that PC+ will put a note on your chart of accounts for each account number like this it encounters when you convert your records as a reminder.
Once you convert to version 9, I would not recommend keeping your accounting current in version 8.5, unless you want to maintain two sets of books
You will want to choose a date (preferably at a month or fiscal year end) as a cutoff point to do this conversion.
I would advise that before you convert your records that you run your chart of accounts reports in version 8.5 for all 6 of your accounting funds. Lay the 6 reports out side by side and compare the account numbers and descriptions in each fund. What you are looking for are instances where you are using the same account number in more than one fund, but have a different account description between the funds. For example:
Account 01-4101-000 Income - General Fund Offerings
Account 02-4101-000 Interest Income
In cases such as this, PC+ will consolidate the two accounts into one and give it the account title for the first sequential fund in which it encounters the account during conversion. If that is not what you want, you will need to move the duplicate account numbers to a new account number once you have converted your records. The good news is that PC+ will put a note on your chart of accounts for each account number like this it encounters when you convert your records as a reminder.
Once you convert to version 9, I would not recommend keeping your accounting current in version 8.5, unless you want to maintain two sets of books
You will want to choose a date (preferably at a month or fiscal year end) as a cutoff point to do this conversion.