pay stub info

SueB · Post by **SueB** » Fri Apr 15, 2005 4:09 pm

Hi,

I'm curious what other people do for pay stub's for employees. I'm not sure that is the correct term but I mean that part that comes with your paycheck that shows how much was deducted for social security, medicare etc. The one I get from my employer shows my name, employee number, as well as figures for this pay period and year to date. The item summary report in the payroll module comes close but it doesn't even display the person's name. Currently I am printing that for each employee and writing their name on it to give to them with their paychecks. We do manual checks but it doesn't look like it would be available even if we did online checks. What do other people do?

Sue

tborgal · Post by **tborgal** » Sat Apr 16, 2005 8:56 am

We use computer generated checks for payroll and all the information you are looking for is printed on the stub. We use a three part check and it gives current period and year to date in seperate columns on each stub. We keep one for Church records and give the other to each employee with the check. If you have a test version of PC+ on another computer try one on just a sheet of paper to see what it looks like.

SueB · Post by **SueB** » Sun Apr 17, 2005 11:59 am

Thanks for the information. I didn't understand that from the manual. Our other option would be a custom report but this would certainly be easier. We don't have a test copy set up by we easily can. As a matter of fact it is a good idea since I am getting ready to order the v.9 upgrade.

Sue

peabodyumc · Post by **peabodyumc** » Wed Apr 20, 2005 4:28 pm

I also do manual checks but I tell the computer I am printing them and let it print a "check" for each employee. It's on blank paper but it gives them all their totals. I also print one of each for me to keep with the time sheets and as a record for the pastor's pay as she doesn't fill out a timesheet. I don't like it when I don't have any paperwork to back up my checks so even though paying the pastor is a given I like having paperwork to show the breakdown.

Laurie

SueB · Post by **SueB** » Wed Apr 20, 2005 5:44 pm

Useful information. I'll definitely have to look into this. I didn't realize it wouldn't mess things up if I "printed" a check and also did a manual check. Or do you set it up as a "printed" check and just go ahead and write the manual check and not enter it in the manual check option? I'm checking this forum on break at work so don't have the manual to look at.

Sue

peabodyumc · Post by **peabodyumc** » Thu Apr 21, 2005 3:24 pm

That's exactly what I did. I thought that if I printed a check and it messed things up I could always void the check. Of course, the computer (or program) itself doesn't really care what kind of check you enter so as long as you enter it somehow the only thing your are doing is printing a "check" on blank paper. Since you want that for them or you it works out that they get their information and your check is entered into the system and ready to post.

I am playing around with the open invoices portion so that I enter all the bills when I get them and then approve certain for payment when I am ready and pay them. That of course, prints more checks on blank paper but then I used them to actually enter the information into my checkbook (I usually like to enter the info into the computer from the bill and then go to the checkbook and write the checks all at once -- my checkbook is too big and my desk too little to go back and forth between the two!). As long as I use paper that I have in my recycle bin for the "checks" i don't feel as if I am wasting anything!

Laurie

Matt · Post by **Matt** » Fri Apr 22, 2005 1:00 pm

Sue and Laurie--just curious why you're not using computer checks with PC+

Using computer checks would save you time with processing payroll and Accounts Payable and eliminate the need to do the extra steps you mention. You can still keep manual checks on hand for those occasions when a computer check isn't convenient.

peabodyumc · Post by **peabodyumc** » Mon Apr 25, 2005 3:28 pm

One factor and one factor only --- cost! I needed new checks shortly after I got PC+ and even with the "special" that came with my purchase of PC+ it wasn't worth it to a church that struggles repeatedly to make all of its commitments! I seriously looked at it but just didn't feel it was appropriate. The treasurer isn't the person that should make those decisions -- she/he knows where the money is really needed!!!

Laurie

SueB · Post by **SueB** » Mon May 09, 2005 7:42 pm

We don't use them because they aren't convenient to our current setup. I often have to give out checks on Sunday morning to people who have just given me their receipts that day. Since I'd have to use both it is easier to just have one checkbook and series of checks rather than have two check number series, one for computer and one for manual, to keep track of. Plus I have clean up to do from when it was first set up. Assuming the vendor name is what would print on the check some of our vendor names aren't actually what the invoice says they want the check made out to so I'd have to fix all that before I could print checks.

Plus just speaking personally for the way I end up writing checks I sometimes fire off a handful of manual ones in the evening while watching tv (did it last night as a matter of fact since the phone bill was due) then enter them in the computer the next day or so when I get the chance. More convenient for me and faster to do it manually, as far as getting the checks in the mail. Slower perhaps in the sense of getting them in PC+. But getting the bills paid on time is my priority.

Sue

NeilZ · Post by **NeilZ** » Tue May 10, 2005 12:13 am

SueB wrote:We don't use them because they aren't convenient to our current setup. I often have to give out checks on Sunday morning to people who have just given me their receipts that day. Since I'd have to use both it is easier to just have one checkbook and series of checks rather than have two check number series, one for computer and one for manual, to keep track of. Plus I have clean up to do from when it was first set up. Assuming the vendor name is what would print on the check some of our vendor names aren't actually what the invoice says they want the check made out to so I'd have to fix all that before I could print checks.

Plus just speaking personally for the way I end up writing checks I sometimes fire off a handful of manual ones in the evening while watching tv (did it last night as a matter of fact since the phone bill was due) then enter them in the computer the next day or so when I get the chance. More convenient for me and faster to do it manually, as far as getting the checks in the mail. Slower perhaps in the sense of getting them in PC+. But getting the bills paid on time is my priority.

Sue

Our Treasurer manually writes the checks using the laser check form ... its still a check, and there's only one number series to use.