Posted check that does not appear in check register

Joetta Trimble · Post by **Joetta Trimble** » Thu May 05, 2005 5:23 pm

Help! We use Version 9 on Windows XP. I'm trying to do a bank reconciliation, and I have a check that is listed as cleared on the the bank statement, but it does not appear on the check register I printed from PC+. I have the check stub, a copy of the entire check in the file, a copy of the cancelled check that was included with the bank statement, a posting report that shows the check posted to Fund Accounting, plus I did a reindex just for good measure. What would cause this, and how can I fix it?

Matt · Post by **Matt** » Thu May 05, 2005 5:49 pm

Review the posting to Fund Accounting to see what accounts were posted. Make sure that the credit account that was posted is the same account your checking account is set up under. Also, make sure that you didn't inadvertently both debit and credit the account for your checking account on the posting.

Joetta Trimble · Post by **Joetta Trimble** » Thu May 05, 2005 6:08 pm

I have discovered the problem. I'm not sure how it happened, but the date on the check is 4/15/2004 rather than 2005. Fortunately, it was the only check written at that time. It posted to April 2005, but the check is dated 2004. I can get it to show up on the check register if I make the date range from April 2004 through the current date, but I'm wondering if this will come back and haunt me in later reports, etc. Should I fix it by doing reverse entries in accounts payable, or let it go?

Matt · Post by **Matt** » Thu May 05, 2005 6:45 pm

That's up to you but personally, I would reverse the entry with the wrong date and reinput it with the correct date.

Joetta Trimble · Post by **Joetta Trimble** » Fri May 06, 2005 10:27 am

Thanks, Matt. I'm planning to do that. I would hate for this to become a problem at some later date. I wish I knew how the year got changed to 2004. I'm wondering if it wasn't on the print checks screen where you input the next check number. I seem to remember inadvertently typing the check number on the check date field one time and having to fix that before printing the checks. Now I'm wondering if that's when that happened. Thanks for your replies!

Joetta Trimble · Post by **Joetta Trimble** » Fri May 06, 2005 12:14 pm

Matt, I hope you're still monitoring postings! I need some help with making the reversing entries on this mis-dated check. I'm assuming I need to do this through Accounts Payable. Should I void the check and start over? I don't want to lose the check number, however, since it has cleared on the bank statement. Could you give me a step-by-step on how to do this without making the mess worse? Thanks!

Matt · Post by **Matt** » Fri May 06, 2005 5:24 pm

Joetta,

Go into Accounts Payable, then click on Void Check. Enter the check number that has the incorrect date on it. The system should pull it up. Then click Finish. You will get a message saying that the transaction was recorded as an unposted Manual Check.

Then, go into Accounts Payable and then Maintain Manual Checks. Click Add and then reinput this same check with the correct date. Be sure to use the same debit and credit accounts you used on the original posting.

Then, post both the reversal and reinput in Accounts Payable. Then, you will need to post them in Fund Accounting. Once they are posted in Fund Accounting your check register should be corrected.

Matt