Reversing Entries on a Posted Cleared Check

Joetta Trimble · Post by **Joetta Trimble** » Fri May 06, 2005 3:45 pm

I need to correct a problem in Accounts Payable and Fund Accounting. We use PC+ v. 9 on Windows XP. An April check was posted (and has cleared) with the date of the check set at April 15, 2004 rather than 2005. How should I correct it? Since the check has cleared, I want to retain the original check number. If I just correct it with reversing entries in Fund Accounting, it won't correct the problem in Accounts Payable. Could someone send me a step by step as to how to fix this. I have an earlier topic that goes into greater detail on how this happened. Thanks for any assistance!

SueB · Post by **SueB** » Mon May 09, 2005 8:25 pm

I may be wrong but I don't see why you can't just void the check in accounts payable and enter it again with the correct info. You might need to go back into the check register after you post to show that the check has cleared, since you already had the other check marked as cleared (assuming you did). I'm pretty sure I've done something similar in the past with no problems. Well, no problems other than showing the same check number several times in reports so you have to explain to people your error but that is only a problem of embarassment! But we are still on v.8.5 so I don't know if there is anything different in v.9.

Sue