Stale Checks

[FBCro]

Being new in Power Church I am trying to clean up previous problems. The Bank Reconciliation shows an Outstanding check from 9/22/2015 for $5.75 that hasn't been cashed and previous bookkeeper for some reason never voided. We also have another check dated 11/28/16 for $27.24 that written to the wrong person that was never voided when another check was written to the correct person for the same amount. These months are closed. How is the best way to void the checks. Thanks for your help.

[NeilZ]

Being new in Power Church I am trying to clean up previous problems. The Bank Reconciliation shows an Outstanding check from 9/22/2015 for $5.75 that hasn't been cashed and previous bookkeeper for some reason never voided. We also have another check dated 11/28/16 for $27.24 that written to the wrong person that was never voided when another check was written to the correct person for the same amount. These months are closed. How is the best way to void the checks. Thanks for your help.

The best way is to void the checks in AR, then just post to the current month to clear them out. You'll be then able to clear them during your next reconciliation.

However, I suspect you don't have PCPlus setup to keep a full 18 months open at one time. What I would do going forward is to open the full 18 months by going to File -> Preferences -> Accounting Setup then select the Funds Accounting tab. You'll see the number of months you can keep open roughly in the middle of the screen. If its not 18, change it to that.

[FBCro]

Since I only work at the Church part time as Bookkeeper, I was there yesterday and tried to Void the check for $5.75 that was cut on 9/22/2015. I got a message warning that the check had already been voided. I check the Journal for September 2015 and found where the check was written on 9/22/2015 but Voided the same day twice for some reason. So it shows bank was credit once and then debited twice. The Reconciliation shows it still in the Outstanding checks for a plus $5.75. When I tried to void yesterday it game me the warning that it had been voided on 1/25/2017. At that time I was still training with CPA who had been doing books. I didn't void and I checked journal for January 2017 and found no record where it had been voided again. Not sure if I should void again despite the warning or how to handle it. Thanks for your help.

[NeilZ]

Since I only work at the Church part time as Bookkeeper, I was there yesterday and tried to Void the check for $5.75 that was cut on 9/22/2015. I got a message warning that the check had already been voided. I check the Journal for September 2015 and found where the check was written on 9/22/2015 but Voided the same day twice for some reason. So it shows bank was credit once and then debited twice. The Reconciliation shows it still in the Outstanding checks for a plus $5.75. When I tried to void yesterday it game me the warning that it had been voided on 1/25/2017. At that time I was still training with CPA who had been doing books. I didn't void and I checked journal for January 2017 and found no record where it had been voided again. Not sure if I should void again despite the warning or how to handle it. Thanks for your help.

Do a backup of the Accounting database so you can revert to status quo, then void the check again, and then post that void. You should then see a VOID with the check number (234-VOID) in the Deposits. Select both and they will zero out, and the check will no longer appear.