Checks received by vendor but not cleared my bank

[nwbctucson]

Hi, all. I have 3 checks that have not cleared our checking account, but most of these checks have been received by the vendor and have cleared their bank. My question is, "What do I do with these checks that are sitting in my reconciliation list?"

[NeilZ]

Hi, all. I have 3 checks that have not cleared our checking account, but most of these checks have been received by the vendor and have cleared their bank. My question is, "What do I do with these checks that are sitting in my reconciliation list?"

I would check with YOUR bank to see if they were paid. You can't just 'clear' checks without verification that they were processed by your bank.

That said, some vendors are using a system that scans checks, then perform a ACH transaction against your account, rather than process the check as normal.

I would look to see if some ACH transactions were entered on your bank statements. You may have added them through Funds Accounting transaction not realizing what they were.

[nwbctucson]

We have checked with the bank and they haven't made it to our bank. One of these checks is from November of 2016 and the other two are from early 2017. These checks were input into Accounts Payable and then printed from the system. Our checking account has reconciled with the bank statement every month with no deviation. We have not had any ACH transactions that have not cleared and reconciled. I am at a loss as to how to handle this.

[nwbctucson]

Hi, all. I have 3 checks that have not cleared our checking account, but most of these checks have been received by the vendor and have cleared their bank. My question is, "What do I do with these checks that are sitting in my reconciliation list?"

I would check with YOUR bank to see if they were paid. You can't just 'clear' checks without verification that they were processed by your bank.

That said, some vendors are using a system that scans checks, then perform a ACH transaction against your account, rather than process the check as normal.

I would look to see if some ACH transactions were entered on your bank statements. You may have added them through Funds Accounting transaction not realizing what they were.

We have checked with the bank and they haven't made it to our bank. One of these checks is from November of 2016 and the other two are from early 2017. These checks were input into Accounts Payable and then printed from the system. Our checking account has reconciled with the bank statement every month with no deviation. We have not had any ACH transactions that have not cleared and reconciled. I am at a loss as to how to handle this.

[NeilZ]

The problem is that you really can't clear them as they would cause the reconciliation to be off.

You could void them ... that would basically cancelled out the original check. If the vendor is happy that he's been fully paid, that's the route I would take.

However, I would ask for a full statement covering the past two years (2016 thru 2017) showing that the congregation does not owe them any money.

[nwbctucson]

The problem is that you really can't clear them as they would cause the reconciliation to be off.

You could void them ... that would basically cancelled out the original check. If the vendor is happy that he's been fully paid, that's the route I would take.

However, I would ask for a full statement covering the past two years (2016 thru 2017) showing that the congregation does not owe them any money.

That's what I thought. Thanks for your help.