Working Month, Postings and Reports

[akin4olaniyan]

I am new to Power Church but familiar with most ERP systems. I just took over for the accountant and realized that

1. As of March 2018, the working month in Power church is April 2017 and they've been posting contributions and cutting checks from 2017 to date. Example contributions for 09/03/2017 was posted 09/29/2017 and for 01/14/2018 was posted on 02/01/2018 - working month in both instances April 2017. How does this affect my reports in the contributions module and when posted to the Fund Accounting module, how does it affect my accounting reports after posting transactions in the accounting module.
2. After posting all AP checks to Fund Accounting and posting transactions in Fund Accounting, all my expenses checks are not posting to the designated expenses account thus my expenses are understated

I ll appreciate any pointers to resolve this and suggestion for best practices that should work in Power church instance

Thaks AOL

[NeilZ]

I am new to Power Church but familiar with most ERP systems. I just took over for the accountant and realized that

1. As of March 2018, the working month in Power church is April 2017 and they've been posting contributions and cutting checks from 2017 to date. Example contributions for 09/03/2017 was posted 09/29/2017 and for 01/14/2018 was posted on 02/01/2018 - working month in both instances April 2017. How does this affect my reports in the contributions module and when posted to the Fund Accounting module, how does it affect my accounting reports after posting transactions in the accounting module.
2. After posting all AP checks to Fund Accounting and posting transactions in Fund Accounting, all my expenses checks are not posting to the designated expenses account thus my expenses are understated

I ll appreciate any pointers to resolve this and suggestion for best practices that should work in Power church instance

Thaks AOL

Hi .. what version of Powerchurch are you using?

As for Item #1: What's the earliest month currently open? Versions 11.x and 12, will post to the correct month even if its not open. However it does sound like they have been posting to a single month for the past year. The best way to find out is to run an Income & Expense report for the current year to see if you're seeing income. Version 12 doesn't have a limit on the number of months you can have open, while 11 has a limit of 18. I believe that v10.4 also allows 18 months, but I no longer have a version installed to verify that.

Item #2: If you run the expense report for Jan thru May 2018 as I advised in item #1, and you don't see expenses listed there. You may need to check to see how many Accounting Funds are setup.

Most churches just use an operating fund, which defaults to 01, however, others also have separate Accounting Funds for Missions, and Building, and they can be setup to use the same checking account, as the system will keep all the fund internally separate.

If you have more than one fund, you may need to see what fund is being used for these expenses and payments.

Come back with those answers, and we can move forward.