Time off - use it or lose it

[Pops]

I need some clarification on how PC handles Time Off tracking and reporting. I understand how to enter time off used and earned on the Time Off calendar. It's been awhile since I've looked at it, but from what I remember it seems to accumulate forever if it's not used. We, like many other employers I'm sure, have a "use it or lose it" policy when it comes to time off.

It seems there should be a way to reset the balance to zero at the end of the year, which could be the end of a calendar year or the end of an employment year (12 months after an employee's start date), depending on a given church's policy. The only thing we know to do to reset the balance is to enter a dummy "used" amount at the end of the year. That's tedious.

It would also be nice if the year-to-date earned/used time off reported on the employee's pay stub reflected an anniversary year instead of a calendar year. Although, I understand there might be some "official" reason for it being the calendar year.

Is there a better way to reset the balance, and can the system consider a year to be anniversary year instead of a calendar year?

[NeilZ]

I need some clarification on how PC handles Time Off tracking and reporting. I understand how to enter time off used and earned on the Time Off calendar. It's been awhile since I've looked at it, but from what I remember it seems to accumulate forever if it's not used. We, like many other employers I'm sure, have a "use it or lose it" policy when it comes to time off.

It seems there should be a way to reset the balance to zero at the end of the year, which could be the end of a calendar year or the end of an employment year (12 months after an employee's start date), depending on a given church's policy. The only thing we know to do to reset the balance is to enter a dummy "used" amount at the end of the year. That's tedious.

It would also be nice if the year-to-date earned/used time off reported on the employee's pay stub reflected an anniversary year instead of a calendar year. Although, I understand there might be some "official" reason for it being the calendar year.

Is there a better way to reset the balance, and can the system consider a year to be anniversary year instead of a calendar year?

If I remember right, ... the 'time off' system is strictly a user entry area of the program. That is, the program does nothing but store the information, and total it to show on the pay stubs (if you have that turned on). It does nothing else.

I don't know what version of Powerchurch you're using, but in version 12, you can select an entry of added time off, and delete them using the delete button under the list of entries.

As far as the year is concerned, I believe its setup to use the current calendar year as that's how the majority of churches track it.

[Pops]

If I remember right, ... the 'time off' system is strictly a user entry area of the program. That is, the program does nothing but store the information, and total it to show on the pay stubs (if you have that turned on). It does nothing else.

I don't know what version of Powerchurch you're using, but in version 12, you can select an entry of added time off, and delete them using the delete button under the list of entries.

As far as the year is concerned, I believe its setup to use the current calendar year as that's how the majority of churches track it.

We're on v11.55. If I read the part about v12 right, it sounds like that would reset balances. However, it's still a cumbersome way to do it (again, if I'm reading it right).

It would be nice if a person could look at their pay stub and know how much time off they have used and remaining. Right now, since we don't use a calendar year, here's what we have to do. First, look up the employee record and find their start date. Then, run the Time Off report with a defined date range from that date. Granted, that doesn't seem like a lot to do, and I agree, but that's just to see current used/earned time off. At the end of an anniversary year, we have to run that report, and then enter a false time used amount to reset the balance to zero for the new year (if not all earned time off was used). It would also be nice if those buckets emptied at the end of a year. Then we wouldn't have to go in and "fake out" the system to think all earned time off had been used. While I think it could be more robust, I'm simply asking if there's something I'm missing. As it stands, it's less confusing to simply not print it on the stubs. It's pretty much useless anyway. Actually, we'll probably abandon the time tracking in PC altogether if we can find another way to do it.

Thanks for the reply.