Extra check for Janitor

[gccc]

We used to consider our janitor self-employed, but realized late last year that according to IRS guidelines he should actually be considered an employee. I have since set him up in payroll on a salaried basis. My question is in regards to an extra check we usually give him for doing extra cleaning each night of our week of Vacation Bible School. We give him 1/2 of his regular weekly pay in addition to his regular weekly paycheck for the extra cleaning. I used to just write him a check through accounts payable, but with his checks now coming through payroll, I'm not sure if I just need to adjust his salaried amount for the week to reflect the addition of the extra pay or if I can write another check for the extra amount. I'm thinking the payroll module will not allow more than one check to be written for the same week. As always, I would appreciate your input.

Many thanks,
Kathy

[NeilZ]

We used to consider our janitor self-employed, but realized late last year that according to IRS guidelines he should actually be considered an employee. I have since set him up in payroll on a salaried basis. My question is in regards to an extra check we usually give him for doing extra cleaning each night of our week of Vacation Bible School. We give him 1/2 of his regular weekly pay in addition to his regular weekly paycheck for the extra cleaning. I used to just write him a check through accounts payable, but with his checks now coming through payroll, I'm not sure if I just need to adjust his salaried amount for the week to reflect the addition of the extra pay or if I can write another check for the extra amount. I'm thinking the payroll module will not allow more than one check to be written for the same week. As always, I would appreciate your input.

Many thanks,
Kathy

Is he hourly or salary. If hourly, I'd just increase the number of hours from 40 to 60. If salary, I would add a new INCOME Item Description, call it something like "VBS Cleaning" then add it to the janitor's list of pay items. Do not enter any amount when you add the pay item, you should be asked for an amount when you run payroll. After that VBS week, you can UNCHECK that pay item and then turn it on when you need it again.

[gccc]

He is salary. I will follow your suggestion of adding the Income Item Description. Makes perfect sense. Thanks so much for your assistance!