Merge Payroll Items

[SingItMax]

We have been using PowerChurch for a number of years and have accumulated a lot of payroll items. None can be deleted because they have been used. Is there any way to merge payroll items? For example, each employee has an item for federal tax, but they could each use the same one going forward. I would like to merge all federal taxes into one item. Is this possible?

[NeilZ]

We have been using PowerChurch for a number of years and have accumulated a lot of payroll items. None can be deleted because they have been used. Is there any way to merge payroll items? For example, each employee has an item for federal tax, but they could each use the same one going forward. I would like to merge all federal taxes into one item. Is this possible?

You can't merge them, but you can create just ONE pay item and just use that going forward. I believe you must print your W-2s first to make sure all the previous tax items properly show up on the W-2, but afterwards, you can 'uncheck' those items, and only use the one.

You can then remove the others later in the year. I would do a backup of the accounting files before you do any of the deletes.

I'm assuming you meant 'pay items' on each employee. If you're talking about Item Descriptions, let me know.

[SingItMax]

To be clear, I am talking about the Maintain Item Descriptions window, where we have 89 different Payroll Items listed. Many are duplicates; we have 10 EI expense items. (Each employee has their own payroll items that are not used for other employees). I understand this is not necessary; one EI expense item could be used for every employee.

Also, I am in Canada, so W-2's don't apply. We have backed up and printed off all data required to file T4's for 2018.

"You can then remove the others later in the year. I would do a backup of the accounting files before you do any of the deletes." Are you referring to the Pay Items window under the individual employee?

I would like to combine duplicate Payroll Items so I don't have 89. Once a payroll item is created and used, does it reside in the system forever? I'm using V. 12

[NeilZ]

To be clear, I am talking about the Maintain Item Descriptions window, where we have 89 different Payroll Items listed. Many are duplicates; we have 10 EI expense items. (Each employee has their own payroll items that are not used for other employees). I understand this is not necessary; one EI expense item could be used for every employee.

Also, I am in Canada, so W-2's don't apply. We have backed up and printed off all data required to file T4's for 2018.

"You can then remove the others later in the year. I would do a backup of the accounting files before you do any of the deletes." Are you referring to the Pay Items window under the individual employee?

I would like to combine duplicate Payroll Items so I don't have 89. Once a payroll item is created and used, does it reside in the system forever? I'm using V. 12

OK ... since it IS the Item Descriptions, you can leave the others and just use ONE on all the employee's pay item list. You'd have to individually add that to each employee, but they all point to the same one.

As far as deleting the old item descriptions, you really can't as it they are linked to previous paychecks. What you can do is renumber them to any number level you don't use, perhaps over 900, so they don't appear in any lists at the top of the list.