Voided cheques from 2016 in bank rec

Fund Accounting, Accounts Payable, Accounts Receivable, Payroll

Voided cheques from 2016 in bank rec

Postby pennymacpherson » Wed Oct 09, 2019 10:16 pm

Hello,

I just took over new books for this church and there were some outstanding issues that I am trying to reconcile. I need to post voided checks from 2016-2018 and am only able to go back 12 months. The entries appear in unposted transactions with the correct dates, however, when I go to post the entries, I can only go back to as far as March 2018. (It is now Oct 2019). How do I reconcile this? Any help greatly appreciated!
Thanks!
P
p.s. Board meeting is fast approaching! :wall:
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Re: Voided cheques from 2016 in bank rec

Postby pennymacpherson » Wed Oct 09, 2019 10:17 pm

Trial
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Re: Voided cheques from 2016 in bank rec

Postby NeilZ » Thu Oct 10, 2019 3:58 am

pennymacpherson wrote:Hello,

I just took over new books for this church and there were some outstanding issues that I am trying to reconcile. I need to post voided checks from 2016-2018 and am only able to go back 12 months. The entries appear in unposted transactions with the correct dates, however, when I go to post the entries, I can only go back to as far as March 2018. (It is now Oct 2019). How do I reconcile this? Any help greatly appreciated!
Thanks!
P
p.s. Board meeting is fast approaching! :wall:


It appears you're using a version prior to version 12. In Version 12 you can reopen previous months, however, in earlier versions once the month is closed, its permanent.

The only work around is to change the dates of the voided checks to the 1st of March 2018, and add explanation in the notes area of the transactions why the void is dated. This will properly update the system to reflect the correct balances. I would do a backup of the accounting files to before doing this so you can back out of any changes if the results are not as expected.

If you do decide to follow that advice I suggest that you get in touch with the finance person on your board to let them know what is happening, and then advise them to upgrade to version 12. The upgrade is relatively inexpensive, and easy to do. In the meantime, i would go into the accounting setup (I'm assuming you have admin permissions, if not, find the person who does) and change the amount of open months to the max of 18. That won't help you now, as I said once they're closed, they're closed, but if you can't upgrade it will give you an additional 6 months you can keep open.

Neil Zampella

Using PC+ since 1999.
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Re: Voided cheques from 2016 in bank rec

Postby pennymacpherson » Thu Oct 10, 2019 10:30 pm

Thanks.
I am using PowerChurch online. I was advised to go to accounting, Fund Accounting, setup, and ropen the months that I needed. It worked!
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Re: Voided cheques from 2016 in bank rec

Postby NeilZ » Thu Oct 10, 2019 10:34 pm

pennymacpherson wrote:Thanks.
I am using PowerChurch online. I was advised to go to accounting, Fund Accounting, setup, and ropen the months that I needed. It worked!


Aha ... that would have made my answer a lot easier since v12 does have that capability.

Neil Zampella

Using PC+ since 1999.
NeilZ
 
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Joined: Wed Oct 08, 2003 12:20 am
Location: Connellsville, PA