Initial setup mistake

[Terry Bentley]

Thank you. However, the general fund is 01 and the temp restricted funds are 03-Missions, 04-Building Fund, etc. So how does the entry look when it moves to the other fund, not from 01 to 01? I'm needing to move funds from 01 to 03 and 01 to 04, etc.

This way effectively has us entering all of our temp restricted beginning balances to the General Fund and then moving them via a journal entry. That doesn't seem the most efficient way to do this. There is no way to enter beginning balances directly into other funds as the beginning fund balance?

[NeilZ]

Thank you. However, the general fund is 01 and the temp restricted funds are 03-Missions, 04-Building Fund, etc. So how does the entry look when it moves to the other fund, not from 01 to 01? I'm needing to move funds from 01 to 03 and 01 to 04, etc.

This way effectively has us entering all of our temp restricted beginning balances to the General Fund and then moving them via a journal entry. That doesn't seem the most efficient way to do this. There is no way to enter beginning balances directly into other funds as the beginning fund balance?

Ah ... well, technically, those are NOT temp restricted funds, they are separate Accounting Funds. Totally different, and a totally different setup.

Do they have their own expense accounts too that are different from the general fund?

[Terry Bentley]

Thanks again for replying. Yes, that was the plan, to have separate funds with separate expense accounts.

Maybe I have misunderstood what Funds are.

The system we are leaving used one set of account numbers with different funds, but it was very messy. I had hoped this system would solve that problem with each fund having it's own set of account numbers.

[NeilZ]

Thanks again for replying. Yes, that was the plan, to have separate funds with separate expense accounts.

Maybe I have misunderstood what Funds are.

The system we are leaving used one set of account numbers with different funds, but it was very messy. I had hoped this system would solve that problem with each fund having it's own set of account numbers.

In reality ... if they all use the same checking account, you would have to make sure that when you cut checks, you select the correct fund and expense account.

That's not a problem as long as you remember that the checking account HAS to use the same basic number of xx-1110-000 for all your funds, When you setup contributions, you have to make sure that you also show that anything that goes to the building fund uses the 04-1110-000 for the bank account, and the 04-4110-000 for the income acccount.

The initial setup for the other funds would be a simple transaction, but using the transfer accounts. I'd read up about transfer accounts in the PCPlus manual. The basic 'simple transfer' would probably work.