Posted checks to wrong month - Please Help!

[hamrickdt]

Hello!

I came in this morning and started working on our payroll checks for the week - unfortunately I had forgot to set the reminder on my calendar to change the working month to November (I work part-time 2 days a week - so Monday I remembered it was coming up, today I forgot). Anyway, I started with the employees that we have in the Payroll Module, entered their hours and printed out the 'Preview of Paycheck Items' report. Then I moved on to the employees that receive paychecks through the Accts. Payable Module because they receive a 1099. I entered their info and printed out the 'Open Items Report'. Then I printed the Accts. Payable Module checks and went to post to FA - that's when I realized that I hadn't changed the month!!!

So now I '4' checks printed from AP and they have been posted to FA - nothing further. Then I also have the Payroll info 'sitting' in the Payroll Module - haven't printed the checks for those yet.

Is there a way to undo what I've done so that the AP info will show up in November?

What do I do with the Payroll info - go ahead and print the checks and have the info sent to FA with the wrong working month?

I would greatly appreciate your help - as I'm afraid to proceed until I know for sure what to do. (btw, I have looked in the manual and saw there was way to correct posted transactions - I've never used this before!! It also says it's best to correct the mistake in the module it was made in - therefore AP...just unsure how to do this and if I should do it before printing/posting Payroll checks).

We are currently using V9/Windows XP and have updated the latest PC Maint. Release.

Thank you!

[Zorak]

The posting month, or accounting month, is applied to the Fund Accounting transactions only. If you haven't printed Payroll checks yet, those won't be a problem. If you haven't done the "Post To Paid Items File and Fund Accounting" step in Accounts Payable yet, it won't be a problem.

If you have already printed payroll checks and posted AP to Fund Accounting, you still have one last chance to correct the entries on the Fund Accounting side, using the Modify Unposted Transactions screen.

Changing the working month only controls what the default month is that is listed on the screen when you are posting AP, AR, CO, or PR to Fund Accounting. You always have the ability to change the month manually at the time of posting from those modules.

[hamrickdt]

I found the Modify Unposted Transactions in FA but was receiving a warning message - that although the items were being changed in FA it would not be changed in AP unless I went in and fixed it in the AP module. I went ahead and changed the months in FA to November for each entry - ran my reports and things seem to be okay!!

Thank you very much for your help!
Tammy