petty dispursements

[benb]

How do I dispurse money from petty cash

[tborgal]

We have a petty cash box locked in a cabinet in the main office. The Deacons, Pastors and secretary have access to it. Whenever there is money removed from it a Petty Cash slip is filled out with the Amount, Date, Who Received It, Who Authorized It and the Reason For Dispersing It. This way I, as Treasurer, know how to account for it. Should some one take more than they need and have to return - say a Pastor takes some money for parking for a visit to the hospital - they are supposed to fill out another slip explaining the return. I replenish as needed by taking money from the Sunday offering then cutting a check for that amount using a vendor named Pcash. This way I can debit the appropriate account. If the amount dispersed from the cash box does not match the total on the slips, occasionally someone forgets to make out a slip, we have an account set up to charge this discrepancy to. We then include the check in the offering deposit so it accounts for the entire Sunday offering. In other words we cut a check made out to Cash on our own account and deposit it in our own account. Sounds strange but it works just fine.

Hope this helps.

[Zorak]

Moved to the accounting forum.