How to delete repeating item that was not used

[JaniceC]

In Accounts Payable module, a monthly repeating item was released that did not get used (from the month of April). How do I get rid of it the proper way? It keeps on appearing on different reports and also on the reconciliation report for our main checking account as being outstanding. The bill has been paid, and the month of April has not been closed. Thanks for your help.

[NeilZ]

In Accounts Payable module, a monthly repeating item was released that did not get used (from the month of April). How do I get rid of it the proper way? It keeps on appearing on different reports and also on the reconciliation report for our main checking account as being outstanding. The bill has been paid, and the month of April has not been closed. Thanks for your help.

If it has not been posted to Funds Accounting, the easiest way is to 'release' the item, then go into maintain invoices, and delete the invoice.

[JaniceC]

It has been posted to Fund Accounting. For example, I ran an Account Activity report for that account. In the "Reference" column, instead of a check number, the Reference is "Monthly".

[NeilZ]

It has been posted to Fund Accounting. For example, I ran an Account Activity report for that account. In the "Reference" column, instead of a check number, the Reference is "Monthly".

OK .. then find the vendor in Accounts Payable under Maintain Vendor Records, locate that transaction in the History tab, highlight it, and click on the VOID button to the right of the list. Post that transaction through the system to Funds Accounting, and it should be removed.

As usual, I suggest to do a Powerchurch BACKUP of the Accounting database to restore accounting if it does not look correct after all the processing.

[JaniceC]

Thank you so much Neil. That transaction has been voided, processed through the system, and the balance in that account is now correct. I appreciate the help so very much....Janice

[NeilZ]

Thank you so much Neil. That transaction has been voided, processed through the system, and the balance in that account is now correct. I appreciate the help so very much....Janice

Glad to be of assistance.