VOIDS with RECONSILIATION

[TBCgunni]

When I reconcile my stmt the voids that I have made remain in the top section. How do I get rid of those transactions? When I check them, it makes the stmt not balance.

[Zorak]

When you void a transaction, once everything has been posted, you will see the original entry in the Checks and Other Withdrawals, but then you will also see the void entry in the Deposits and Other Additions.

Clear them both and it will make $0 difference in your reconciliation balance.

[TBCgunni]

That is the problem - they are not in the bottom section at all so nothing to reconcile with. Why are they not there?? Thanks - Elida

[NeilZ]

That is the problem - they are not in the bottom section at all so nothing to reconcile with. Why are they not there?? Thanks - Elida

Elida ... the voids are in the top section, as you are returning money back to the system. The actual checks are located in the bottom section.

For example, you have check 985 that you voided:

In the top section, you will see an entry: 985-VOID with the date and amount
in the bottom section, you will see: 985 with the date and amount.

You need to 'check off' both for the system to cancel them out.

Now another scenario, you wrote a check, posted it to Funds Accounting, did not yet post transactions in Funds Accounting. Next day you realized that there was an error. To correct the system properly, you would void the check in AP, then post to FA.

In this scenario, both the void, and the original check transaction are in the FA unposted transactions queue. This is the way it should be to provide the proper audit trail, and for the system to balance.

However, if someone deleted the original unposted check transaction, but leaves the VOID transaction, then the system is out of balance.

The only way to fix this would be to enter a replacement transaction for the original check transaction.

This sounds like what you have to do. Create the original check transaction which would have the original date, check number, and accounts and amounts in Funds Accounting. You can use the void transaction as a template, but with the debits and credits reversed.

[TBCgunni]

Thank you - that is what I had to do. Now I have a Contribution amount in the top section of the reconciliation that is clicked off makes it unbalanced? How do I correct this? It was a credit amount posted for a tax payment refund. Thank you -

[NeilZ]

Thank you - that is what I had to do. Now I have a Contribution amount in the top section of the reconciliation that is clicked off makes it unbalanced? How do I correct this? It was a credit amount posted for a tax payment refund. Thank you -

The reason for that is that it should NOT have been entered as a contribution.

Here's a thread that goes over how it should have been handled. Even if the circumstances here do not exactly fit yours, the instructions John lists in the second post of the thread should cover your refund.

viewtopic.php?f=3&t=7770

I'm assuming the tax payment was for State or Federal Income Taxes.