Accounts Receivable

[angel1]

Good afternoon,

We are using version 11.5. Currently we do not use the accounts receivable module, however we do rent both our church and Family Life Center for events to church members as well as the community. Currently when we have an event the monies are placed in our general account.

Our Treasurer writes all checks and in the past we provided her with the total amount deposited, but indicated how much could be used for bills, as some of the other funds were designated for ministries, or the events. The Treasurer indicated that this was confusing and so we then provided her with the total figures of tithes and offering to be used (which did not include the event monies), however in many cases the bills are paid using the total amount deposited (as sometimes she uses what is on the internal log sheet we provide to the Pastor).

We have thought about setting up a different account to deposit the monies into and when refunds and payment of fees are needed transfer that money into the general account.

What are your suggestions, and would using the accounts receivable module assist with keeping the funds separate and giving us a true picture of what is actual income?

Please help as we are having a hard time explaining this to the Treasurer. She has asked for a running total of monies received and disbursed so that she can have that when she writes the checks.

Any help you can provide would be most appreciated.

Angel 1

[JohnDMeyers]

It may work out to set up a separate Fund for your rental income and expenses.