Reissue a lost payroll check

[BCC]

I am using version 8 of PowerChurch. A payroll check was lost, I need to void it and issue a new check. Thankfully this is all taking place with the same month. Could someone please walk me through the steps? Thanks!

[NeilZ]

I am using version 8 of PowerChurch. A payroll check was lost, I need to void it and issue a new check. Thankfully this is all taking place with the same month. Could someone please walk me through the steps? Thanks!

Version 8 ... Oy ....

You're now 4 versions behind, and not many people are still using v8. That said, I'm going to give you the basics of what you should do:

1. In payroll (did v8 have payroll??), anyway, find the check and void it there. Then issue a new check using a new check number for that payroll date. You would do this in the normal way you would process payroll, but use the correct dates and other entries.

2. Post all Payroll transactions to Funds Accounting. The system will generate the proper transactions to update Funds Accounting.

3. Post transactions in Funds Accounting, this will update the Accounting system to reflect the void and new checks.


That said, you really should consider moving to v11.5. There have been improvements in every part of the system, and new functionality that make using it easier. V8 is now 10 or 12 years old, the last maintenance release was in 2005, and it is no longer supported with fixes.

The upgrade is only $149.00 which is a bargain considering other software houses would require you to buy an upgrade at full price.

[BCC]

Oy is right!! I've only been here a month so upgrading is definitely on my future to do list. Do you know what would be involved with upgrading? Would our information from 8 easily be converted into v. 11.5?

Thanks for your help!

[NeilZ]

Oy is right!! I've only been here a month so upgrading is definitely on my future to do list. Do you know what would be involved with upgrading? Would our information from 8 easily be converted into v. 11.5?

Thanks for your help!

The PCPlus setup will ask if you are upgrading, then will look for a database. It will convert from versions 4.3 and up !! That said, there are some conversion notes that are covered in the manual:

Custom reports for Funds Accounting won't work the same as there were database changes in v9 that mean you'd have to recreate them. If you have multiple funds in Funds Accounting, there may be account name changes. The new Payroll update in v11 will mean that you'll need to complete the Payroll Conversion Assistant, and so on.

That said, its all covered in the manual, and the conversion will not affect existing data, so you can test out the conversion to see what you'll need to do in order to do a final conversion.

Its well worth the upgrade.

[Jeff]

For what it is worth. In version 11.5 all you would have to do to reissue a payroll check is from the maintain employees screen, locate the lost check on the check history setting and select the reissue check option. This will allow you to reissue a new check and handles voiding the lost check.