User Support Forum

Hello,

We have a youth trip that costs a lot of money so we have two sources of income.
1. the Youth pay a registration fee

2. the church makes donations
Donations, are easy. They are handed as designated contributions/restricted income, and tax deductible.

How do you recommend handling registration fees for this event? I want to be able to track all money coming in and out for this event, but the registration fees are not contributions. I can think of a couple different ways to handle this, but I am wondering what is your experience/suggestions?

Do you ever use Accounts Receivable for such a thing?

Thank you.
Michelle

zmmcneil wrote:Hello,

How do you recommend handling registration fees for this event? I want to be able to track all money coming in and out for this event, but the registration fees are not contributions. I can think of a couple different ways to handle this, but I am wondering what is your experience/suggestions?

Do you ever use Accounts Receivable for such a thing?

Thank you.
Michelle

The way we handle this in v11.x, is create a Contributions Fund, with the Include Fund on Statements box UNCHECKED. So this fund will not appear on any statements, but you can run reports against it.

If you're running v10.4 or earlier, you should create a fund that has a number OUTSIDE your normal range of numbers. So, if your normal range is 100 thru 1000, set this up as 2000. Then when you run statements, just select the range of 100 to 1000 to report on.

Hope this helps.

Thank you for your quick response. I do have a contribution fund called Registration/Fees but it goes directly into Miscellanous Income account, not the account that is tracking this event. I guess I will just have to create an additional contribution fund that is used only for this purpose.

Thanks.