941 report

[bjwhitson]

When I print the Form 941 from PC+, I've noticed that Line 2 (Wages tips and other compensation) and Lines 5a and 5c (Taxable SS/Medicare wages- column 1) are higher than the side records I keep for tax reporting. I've checked in "Maintain Item Descriptions" for the items that have these taxes withheld and everything seems to be checked properly.

Is there a report that I can pull that would list exactly what goes into the figures that show up on Line 2 and Lines 5a and 5c?
Betsy Whitson

[NeilZ]

When I print the Form 941 from PC+, I've noticed that Line 2 (Wages tips and other compensation) and Lines 5a and 5c (Taxable SS/Medicare wages- column 1) are higher than the side records I keep for tax reporting. I've checked in "Maintain Item Descriptions" for the items that have these taxes withheld and everything seems to be checked properly.

Is there a report that I can pull that would list exactly what goes into the figures that show up on Line 2 and Lines 5a and 5c?
Betsy Whitson

I'd run the Payroll Item Summary Report to see what the totals are for the period in question. Then check to make sure that you've not accidentally included a non-taxable income item under taxable.

Then again, it could be that your 'side figures' are the ones that are wrong

[bjwhitson]

Hi Neil,
I ran the Payroll item Summary Report - it turns out there is an extra entry in the payroll module for a former employee in the amount of the discrepancy on the Payroll Item Summary Report. There was never a check processed for that amount as we use Direct Deposit. The SSI and Medicare amounts are off also by the amount shown in that entry.

How do I delete that entry? That would solve my problem, I think.

Thanks for your advice - it's always spot-on!
Betsy

[NeilZ]

Hi Neil,
I ran the Payroll item Summary Report - it turns out there is an extra entry in the payroll module for a former employee in the amount of the discrepancy on the Payroll Item Summary Report. There was never a check processed for that amount as we use Direct Deposit. The SSI and Medicare amounts are off also by the amount shown in that entry.

How do I delete that entry? That would solve my problem, I think.

Thanks for your advice - it's always spot-on!
Betsy

If was there an EFT entry for that in manual checks, do you see anything of the sort under the former employee's payroll history ??

[bjwhitson]

Actually, where I found it was in the Payroll module, Maintain List of Employees, Check History. There are 2 Direct deposit entries, one for the correct amount and one for the incorrect amount that is causing my problem with the 941 report. When I look at Posted Transactions in Fund Accounting, there is only one transaction and that one is for the correct amount. There is no voided payroll check.