User Support Forum

We upgraded to v. 9 a few months back and due to time constraiints I didn't feel like converting to the new COA. However, I liked the idea of taking transfers out of income type accts. so I installed v.9 on a virgin computer so that I could take a look at the new COA w/out disturbing my own setup. I decided that I liked the new COA and what I consider a more normal reporting of the the church's actual financial condition, so I have been changing the COA on my original setup encountering one problem: being a business geek and not a software geek, I have tried to renumber the group TRANSFER ACCTS (I used the 4800's for my transfer accts) to the 9000 range and recieve an error message about range of acct nos and that this cannot be done. Do I have the option of setting up new group Transfer Accts in the 9000 range of acct nos, then moving the old detail transfer accts (ranging from 4810 to 4840) to the 9000 group of Transfer Accts, and then deleting the old group TRANSFER ACCT (4800)? Is it better to just leave the old accts. in place and set up the new group and detail Transfer accts and begin using them from this point forward and waiting until next year to have clean Inc/Exp accts w/out the negatives showing? I have already closed the first couple of months of the year with some transfers in the old tranfer accts. and I have saved my old COA on cd so that it can be restored if I should need to restore them. It's early so I hope this message is coherent.

I can't respond to the question about whether or not the account information can be transfered, but the 9000 account use error may be the following. Go to your account fund setup under FILE>PREFERENCES>ACCOUNTING SETUP - click on Fund Accounting tab and check the box for Use Transfer Accounts - enter account number range of 9000 to 9999, if it is not already there, then change your expense account range to 5000 to 8999. This should allow you to use the 9000 range for transfer accounts.

Hope this helps - and you are an early riser.

The reason you're getting the error message is that when moving accounts you should only move accounts within the same fund and account number range. For example, if your income accounts are all 4000's and your expenses are all 5000's, then you could move an account numbered 4100-000 to 4200-000 but not to 5300-000. Otherwise you would be turning income transactions into expense transactions.

What you could do is go ahead and set up the new transfer accounts in the 9000 series. You could then input some accounting adjustments in Fund Accounting to transfer the existing balances from your 4810 to 4840 accounts to the 9000 series. That way you wouldn't have to wait until next year to see "clean" income and expense accounts.

Sounds like a plan. I appreciate your help.,

Ken