User Support Forum

We are just switching to PowerChurch from QuickBooks Premier. I do the books, and while the Treasurer and Vestry are much happier with the reporting, I am having a hard time with my checkwriting.
With QB, I can write a check to parish volunteer Nancy Jones for a total of, say, $120, and allocate $20 to the Flower Fund, $75 to Coffee Hour expenses, and $25 for cleaning supplies.
In doing the A/P set up for PC, it looks like I'll have to write 3 checks to her, as each payee/vendor is associated with just one account number on the Chart of Accounts.
Also, we write checks to our Diocese for our Fair Share assessment each month, our Rector's Dental and Disability quarterly and once in a while, for other purposes. All go to the same address. Looks like I have to enter the Diocese multiple times, too.
Is there any easier way to set up these split checks/payments to same payee for different purposes?

When you set up your venders in A/P, the expense account you use from the fund acounting chart of accounts is the one you would use most often for that vender, to make data entry to the invoices easier. However when you enter your invoices before printing a check to the vender, the invoice entry screen allows you to split the total payment amount among several expense accounts, with the default one being displayed first and starting out with the total amount. By editing the amount to the default account, you create additional lines below you can assign to other expense accounts. When the account number field to the left is highlighted, press F2 to get a list of your expense accounts in fund accounting you can pick from. Earlier verions of Power Church allowed the invoice to be split among 10 expense accounts, but the latest versions allow much more. Another thing, if you have several invoices open to the same vender and pay set to 'yes', when you go to print checks, the check will be the total of those invoices added together. Hope this helps.

Another thing I forgot to mention in previous post, is that you can set up in A/P repeating payments that happen about the same date every month, so once you have entered it, all it takes to retrieve the repeating payment is to use 'Release Repeating Transactions' option. You enter what date range of payments you want to pull. You might have to do a little editing if the amounts are different each month, like with utility bills, but it still helps a lot.