User Support Forum

Hello,

I just reconcilled my bank account and on the module Reconcile Bank Account under Checks and Other Subtractions there were 4 checks from 2003. I have looked at my old bank statements and apparently these checks were never cashed.
They were written in PowerChurch, I have found the Ledger Reports where they are listed. However, they will not pull up on Unreconcilled Checks, the Check Register, Vendor Activity Summary or Selected Transactions.

How do I re-enter them so I can void them this year?

Thank you,
Kristi

Sounds like the data was deleted out of the Accounts Payable module if you don't see these on the Vendor Activity Summary. If so, you will need to void these manually, since the check is no longer in Accounts Payable to go into Void Check to do this. Go into Maintain Manual Checks and re-enter these 4, except put the dollar amounts in as negative and reverse the debit and credit accounts originally posted. Once you post these to Accounts Payable and Fund Accounting you will be able to clear them off your bank recon.

Kriti,

This is a leftover from how versions of PC+ worked prior to version 9. Prior to version 9 the fund accounting module only held detail for the current accounting year. So at the end of the accounting year, any unreconciled items remaining where moved to a different file so they could be used in reconciliation process. That is why you can't find them in any current reports like the Unreconcilled Checks, the Check Register, or Selected Transactions. You should still see them on the Vendor Activity Summary report in Accounts Payable unless you have deleted the 2003 data in that module.

Matt, since these are prior year transactions that have never cleared would it work better to treat them as a prior year adjustment and create a new tranactions to debit the bank and credit equity? This way the current year expense total will not be effected. The transaction can still be cleared because the net to the bank will then be zero. (Assuming these checks are not going to be reissued)

Jeff,

I agree--this should be recorded as a prior period adjustment for the reasons you state.

Matt