Reconciling Bank Statement

[angel1]

Hello,

I am reconciling our bank statement, and I am having a hard time for the following reasons:
1. Our treasurer was not watching out very good and the printed number on the check does not correspond to the number that was printed when she wrote the check. I have voided out the wrong check number and entered the printed check number as a manual check.

2. When I click on checks that are voided, I still see them in the bottom half of the screen as actual check, if I check these checks then it appears that they have cleared, how do I get rid of them so that I can continue to balance?

Thanks a lot.

angel1

[NeilZ]

Hello,

I am reconciling our bank statement, and I am having a hard time for the following reasons:
1. Our treasurer was not watching out very good and the printed number on the check does not correspond to the number that was printed when she wrote the check. I have voided out the wrong check number and entered the printed check number as a manual check.

2. When I click on checks that are voided, I still see them in the bottom half of the screen as actual check, if I check these checks then it appears that they have cleared, how do I get rid of them so that I can continue to balance?

Thanks a lot.

angel1

Angel, even though you voided the check, you still have the original check in the system, crediting/debiting the accounts. When you void a check, basically you are reversing the credits/debits of the original check. So, the original takes away, and the void returns. This balances out the entire double entry system.

So, you will see a VOID in the 'deposits' area where it returns money back to the checking account, and the unvoided check in the Checks area. You have to clear both for the system to return to balance.

Does this help?

[angel1]

Yes, thank you so much. I finally figured it out. But I am still having some problems reconciling, but I am not one to give up. I am continuing to look at what I have done before clicking done

The treasurer wrote checks in the payroll module I posted them (not checking to make sure she had voided properly), found out that even though she had written void on the check stub and filed it away, it was not voided. I posted the payroll checks and sent the amount for IRS taxes and now I am finding out that these checks were never voided and should have been voided. My question is this a problem with the tax filing as now I have actually voided those checks in the payroll module?

angel1

[NeilZ]

Yes, thank you so much. I finally figured it out. But I am still having some problems reconciling, but I am not one to give up. I am continuing to look at what I have done before clicking done

The treasurer wrote checks in the payroll module I posted them (not checking to make sure she had voided properly), found out that even though she had written void on the check stub and filed it away, it was not voided. I posted the payroll checks and sent the amount for IRS taxes and now I am finding out that these checks were never voided and should have been voided. My question is this a problem with the tax filing as now I have actually voided those checks in the payroll module?

angel1

If you paid the withholding using the information in the payroll 941 report prior to the void, well you obviously overpaid. I'm pretty sure you can request a refund of the overpayment, but you'll have to file a corrected 941.