Manual check ??

[Zion Islandlake]

Hi All

I'm setting up PC for our church after years of paper books. I have two current issues to resolve.
The first is a manual check written to a vendor. But when I setup the vendor I reversed the debit/ credit accounts. I have corrected that. But I have a credit where I need a debit and vice versa. if it were unposted I could modify but it has been posted in AP and FA. What is the proper way to resolve this?

My other current issue also involves a manual check. I wrote a manual check to cover an automatic checking account debit. the When I print the "check register" this check does not list. But when I print the "check register by fund" it does. obviously another setup error on my part. but where? I should also note that this is setup as a repeating expense, if that makes any difference

Thanks in advance for all help.

[NeilZ]

Hi All

I'm setting up PC for our church after years of paper books. I have two current issues to resolve.
The first is a manual check written to a vendor. But when I setup the vendor I reversed the debit/ credit accounts. I have corrected that. But I have a credit where I need a debit and vice versa. if it were unposted I could modify but it has been posted in AP and FA. What is the proper way to resolve this?

The proper way is as follows:
1. Void the check in AP
2. Recreate the check as a manual check, using the existing check number
3. Post both 1 & 2

When posted to AP & FA #1 - will correct the information in AP, and when posted to FA will reverse the original transaction
#2 - will create the proper information in AP & FA

My other current issue also involves a manual check. I wrote a manual check to cover an automatic checking account debit. the When I print the "check register" this check does not list. But when I print the "check register by fund" it does. obviously another setup error on my part. but where? I should also note that this is setup as a repeating expense, if that makes any difference

Thanks in advance for all help.

Have you posted the check, are you including unposted transactions?

[Zion Islandlake]

Neil
I voided the check and posted it both in AP and FA. I have not issued the new check. the voided check shows in the register. but the total did not adjust to reflect a voided check. Why would that be? When I void a check shouldn't the total adjust to reflect the voided transaction.

On the other issue, all transactions have been posted. there are no unposted entries in AP or FA.

Maybe I should just do a delete old data and start over. If I do a delete old data in AP will i need to re-enter contributions?

Thanks

[NeilZ]

Neil
I voided the check and posted it both in AP and FA. I have not issued the new check. the voided check shows in the register. but the total did not adjust to reflect a voided check. Why would that be? When I void a check shouldn't the total adjust to reflect the voided transaction.

On the other issue, all transactions have been posted. there are no unposted entries in AP or FA.

Maybe I should just do a delete old data and start over. If I do a delete old data in AP will i need to re-enter contributions?

Thanks

Exactly what total are you talking about ?? If you voided the check, the original check and the voided check would cancel each other out, thus the total should reflect what you have in the checking account. That said, have you come to the point where you can reconcile the account? I would wait until then to see if there is an issue or not.

That said, since this is a brand new setup, you may not have entered the data correctly.

As far as restarting ... you can do that without disturbing any of the Contributions entries, but you'd have to manually enter a Transaction to cover all contributions from the beginning of the year, which I'm assuming is the start date for the use of the system; or from the date of the last bank statement, which I'm going to assume is the end of December.

Make sure you enter all outstanding checks not listed on that bank statement when asked during the Accounting setup, that is crucial.