Posted in AP to month already closed - help

[swm]

Well, I forgot that I had already closed the Month of May 2015. So I tried to void a check and did not change the posting date in the accounts payable portion where I voided it. I posted this entry to fund accounting and then realized that it will not post in fund accounting because the posting date was may 2015 and I'm now working in the month of June 2015. So it's sitting in fund accounting. If I change anything there, it will not reflect the change in the accounts payable section. YIKES. So can you please tell me how to fix this mess.

[NeilZ]

Well, I forgot that I had already closed the Month of May 2015. So I tried to void a check and did not change the posting date in the accounts payable portion where I voided it. I posted this entry to fund accounting and then realized that it will not post in fund accounting because the posting date was may 2015 and I'm now working in the month of June 2015. So it's sitting in fund accounting. If I change anything there, it will not reflect the change in the accounts payable section. YIKES. So can you please tell me how to fix this mess.

First off .. you have learned the first rule of Funds Accounting: Never close a month unless you really need to. Powerchurch can have up to 18 months open at any one time, and many of us have all 18 open, and do not close a month, until we need to open the most recent.

However, the easiest way to fix what you have is to change the posting date to June 2015 for funds accounting. This will void the check in the system, and the accounts will be adjusted accordingly. Granted that the information in Accounts Payable will be off by a month, but the actual accounts will not be. I would include an explanation in the MEMO area of the transaction explaining what had occurred.

To Accounts Payable reports, the check was voided. To Funds Accounting reports, the check will also show voided. Perhaps not in the same month as issue, but the system will show the void and be balanced.


Hope this helps.

[swm]

Okay. Thank you. I will try putting in June 2015 and post that transaction in fund accounting.

Really appreciate this help.