User Support Forum

In doing a search with this report today I noticed that the only time the Accounts Distribution and Notes options work is if the selections are left blank with the exception of the vendor code and date. If you enter any other information you do not get either one of those selections to display. It won't work if you select any other option but All as well. Is this a bug or is it designed to work this way?

Using Version 11.55 on either Windows 8 and 10

tborgal wrote:In doing a search with this report today I noticed that the only time the Accounts Distribution and Notes options work is if the selections are left blank with the exception of the vendor code and date. If you enter any other information you do not get either one of those selections to display. It won't work if you select any other option but All as well. Is this a bug or is it designed to work this way?

Using Version 11.55 on either Windows 8 and 10

Sounds like a bug ..

Only manual checks and invoices have account distributions and notes. Computer checks do not. If you exclude manual checks and invoices with your selections, there won't be any distributions or notes to include.

From my quick few minutes of testing, it looks like everything is working as it should.

Zorak wrote:Only manual checks and invoices have account distributions and notes. Computer checks do not. If you exclude manual checks and invoices with your selections, there won't be any distributions or notes to include.

From my quick few minutes of testing, it looks like everything is working as it should.

When I create an invoice, I enter all the accounts distributions etc, I also enter explanatory data in the notes area of the invoice. If I select the type of transaction as all, the invoice with the distribution is included in the report (if I have include accounts distributions checked), if I don't the computer printed check just shows the information I include with the notes (if I select include notes).

Perhaps a filter that would include computer checks & invoices so that all the information can be displayed. I can see this as being a good report for use by finance committees to audit the correct assignment of expenses by the bookkeeper/treasurer.

I see it now and understand what you are saying Zorak. When I selected invoice I did not look at the report closely enough. the problem with the way this reports is that I can not select a specific item by check number. I instead must have the correct date to single it out. Does the check number not connect to the invoice? Now that I think about it, when I run a report with ALL selected on a vendor and get multiple invoices they are not listed under the check and seem to be in different order.

I agree with Neil. It would be a nice feature to be able to get the check and invoice on one report that can be selected within a range of checks, although the date range would work, and the invoice is listed directly under the check.

I just ran the report of multiple transactions, and the invoice report I initially thought was listed in the reverse order by date from the check. But that is not true. I have some invoices that are using different account number within the same invoice and they are split up in the report and not even next to one another. It would be nice if they could at least be listed by date in the same order as the checks to make it easier to connect the two together.

I'll file a suggestion for you about this.