User Support Forum

Our payroll is done by direct deposit. Direct deposit could not be done in time for the employees to receive their money on the pay day, so checks were written out. For some reason there was not the option to print out the checks, the system is just set up for direct deposit. I did not have time to research this, therefore just wrote out the checks. What do I do now? I still need to enter these checks I used, but it's in the system as direct deposit. Anyone have any ideas? Thank you!!!

Ada676 wrote:Our payroll is done by direct deposit. Direct deposit could not be done in time for the employees to receive their money on the pay day, so checks were written out. For some reason there was not the option to print out the checks, the system is just set up for direct deposit. I did not have time to research this, therefore just wrote out the checks. What do I do now? I still need to enter these checks I used, but it's in the system as direct deposit. Anyone have any ideas? Thank you!!!

Is the Manually Written check setup with all the payroll deductions and so on ?? We need to know that.

Also, you may need to schedule your Direct Deposit payroll creation the same way the government does it. If the payroll falls on a weekend, or holiday, they usually deposit the day prior.

This should never happen again, I had a family emergency.
When I look in the system everything looks right, like the funds were paid electronically from the bank. Instead of me going into the bank system and sending the ACH, I wrote out the checks, using the amounts after deductions were taken. I just have these 4 manual checks now that aren't entered into the system & not sure what to do. Our system showed they were direct deposited.

Ada676 wrote:This should never happen again, I had a family emergency.
When I look in the system everything looks right, like the funds were paid electronically from the bank. Instead of me going into the bank system and sending the ACH, I wrote out the checks, using the amounts after deductions were taken. I just have these 4 manual checks now that aren't entered into the system & not sure what to do. Our system showed they were direct deposited.

OK .. since the Payroll subsystem did all the proper tax calculations and so on, you should be OK there.

Did you post the payroll, and if so, did you posted these transactions to Funds Accounting? If you haven't yet posted payroll, you should be able to use the Modify unposted payroll function to replace what is currently in the Reference/Check no: block of each record, with the number of the check.

If you posted payroll, but have not yet posted the transactions to Funds Accounting, then modify the Ref./Check no: there, and add a good explanation of what you changed and why in the Transaction Notes block.

If you've already posted to Funds Accounting, then you're going to have to VOID those checks, and back out everything, then redo the payroll for those employees, and then manually enter the check number. You would not print checks, but you would print a pay stub. This should straighten everything out.

Ok thank you! Going to need to Void and re-do. Lesson well learned!!!