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How to Force Review Before Transaction Posted?
Posted: Fri Mar 04, 2016 12:40 pm
by SusanG
I am wondering if there is a way to force a transaction to be reviewed before items are posted.
As the Parish Administrator, I prepare and sign most checks, (some are signed by our treasurer). Sometimes, I have a question about the accounting on a check and would like our treasurer to review the accounting entries before the item is posted. Sometimes an item gets posted before it gets reviewed and results in the need for correcting entries.
Does anybody know if there is a way to force a transaction to be reviewed before it is posted?
Susan
Re: How to Force Review Before Transaction Posted?
Posted: Fri Mar 04, 2016 1:45 pm
by NeilZ
SusanG wrote:I am wondering if there is a way to force a transaction to be reviewed before items are posted.
As the Parish Administrator, I prepare and sign most checks, (some are signed by our treasurer). Sometimes, I have a question about the accounting on a check and would like our treasurer to review the accounting entries before the item is posted. Sometimes an item gets posted before it gets reviewed and results in the need for correcting entries.
Does anybody know if there is a way to force a transaction to be reviewed before it is posted?
Susan
Not really, but you CAN reduce the number of people who can POST Funds Accounting transactions. If you want the treasurer to review transactions, just make him the person who posts in Funds Accounting.
Unfortunately, you don't have that option for the submodules of AR, AP and Payroll. However, those transactions once posted to Funds Accounting, can be adjusted if necessary there.
Does that help?
Re: How to Force Review Before Transaction Posted?
Posted: Mon Mar 07, 2016 9:47 am
by SusanG
Well, our treasurer is the one who posted the transactions without viewing them. So I guess I'm out of luck. I was hoping to avoid adjusting entries.
Thank you for your reply, Neil. I appreciate your sharing your knowledge!
Susan
Re: How to Force Review Before Transaction Posted?
Posted: Mon Mar 07, 2016 11:35 am
by NeilZ
SusanG wrote:Well, our treasurer is the one who posted the transactions without viewing them. So I guess I'm out of luck. I was hoping to avoid adjusting entries.
Thank you for your reply, Neil. I appreciate your sharing your knowledge!
Susan
Unfortunate ... the only thing I would say is for you to either view the Unposted Transactions in Funds Accounting daily to be sure they're correct, or make arrangements with the Treasurer to only post transactions on certain days of the month (end of week on Friday?) thus you can view them before they're posted.