Unposted Trans. @ Year End

[trustee]

How does one handle unposted transactions that happened in a prior year? Thought that PowerChurch would not allow one to close a month, if unposted transations are lingering in the system after the year or month is closed. How can I rid the system of these postings? In other words I have three unposted transactions left from year 2015.

Thanks for your help.

Tom
Trustee

[NeilZ]

How does one handle unposted transactions that happened in a prior year? Thought that PowerChurch would not allow one to close a month, if unposted transations are lingering in the system after the year or month is closed. How can I rid the system of these postings? In other words I have three unposted transactions left from year 2015.

Thanks for your help.

Tom
Trustee

I don't believe, Powerchurch checks for unposted transactions when it closes a month. In Powerchurch versions 10.5 on up you can have up to 18 months open in so you really don't have to close a month until you need to. So you can have from April 2015 thru Sept 2016 open.

First off, what module are these transactions coming from? Are they checks? Deposits? They must have cleared the bank, and gotten past reconciliation somehow?

[trustee]

These transactions are journal entries. (It would be nice if PowerChurch displayed a dialog box warning that one had unposted transactions hanging around [based upon the posting date or something]).

TG
Trustee

[tborgal]

That sounds like a really good idea. You should submit it to the wish list.

[NeilZ]

These transactions are journal entries. (It would be nice if PowerChurch displayed a dialog box warning that one had unposted transactions hanging around [based upon the posting date or something]).

TG
Trustee

Um .. by journal entries, I believe you're saying that they were entered through the Funds Accounting transaction entry? If so, why weren't they posted when entries from Accounts Payable, and Payroll (if used) were posted? All these transactions are placed in the unposted transactions queue in Funds Accounting when they are posted in their respective modules.

What type of transactions were these, were they created at the end of year? If so, why weren't they posted before the end of year reports? There's a few issues here that are not being explained.

[trustee]

Thank you for your help. You asked some very helpful, probing questions. All of the adjustments were done in the accounting module. One of my errors was the fact that I usually "pull" reports selecting 'include unposted amounts." Therefore when I saw a report (Balance Sheet or Income statement), I accepted this data as true, not knowing that when I gave staff permission to close, PowerChurch would allow the month to close leaving out the unposted figures. This is a grave mistake of mine of which I will not make in the future.

Now I am stuck with the dilemma, as how to correct my accounts and get these unposted transactions out of PowerChurch. Should I somehow reverse these transaction or (in an "un-accounting" fashion) directly delete them?

You suggested that I might want to suggest to PowerChurch to put some kind of save guard (a dialog box warning or something to prevent this from happen), however, I don't know the process to do so.

Thanks

Tom Ghant, Trustee
Second Baptist Church

[NeilZ]

Thank you for your help. You asked some very helpful, probing questions. All of the adjustments were done in the accounting module. One of my errors was the fact that I usually "pull" reports selecting 'include unposted amounts." Therefore when I saw a report (Balance Sheet or Income statement), I accepted this data as true, not knowing that when I gave staff permission to close, PowerChurch would allow the month to close leaving out the unposted figures. This is a grave mistake of mine of which I will not make in the future.

Now I am stuck with the dilemma, as how to correct my accounts and get these unposted transactions out of PowerChurch. Should I somehow reverse these transaction or (in an "un-accounting" fashion) directly delete them?

You suggested that I might want to suggest to PowerChurch to put some kind of save guard (a dialog box warning or something to prevent this from happen), however, I don't know the process to do so.

Thanks

Tom Ghant, Trustee
Second Baptist Church

I have a few suggestions here.

1. Only one person should close months, that should be the same person who posts the unposted transactions queue, no one else.
2. You should adjust powerchurch so you have 18 months open at one time. You can do this though the Accounting Preferences. This will enable you to fix this type of issue if it happens in the future. I take it that all months of 2015 are closed, right ?

About that suggestion, you didn't say what version you are using, but if its version 11.1, or 11.55 then email your suggestion to "wishlist@powerchurch.com". Explain why you think it would provide a vital functionality for many users.

Now, you still didn't say what the transactions were, as in what did they do? Were they end-of-year adjustments, deposits, etc. Without knowing that info, we really can't give you advice on what to do with them.