User Support Forum

We are just converting to Power Church Online. I am currently setting up the payroll module and hit a problem. One of our employees fills three part-time positions that are each a different expense code and budget line item. How do I assign multiple positions to this employee? Or, if I must create one position combining the three, can this be designated to three different expense accounts?

BethCUMC wrote:We are just converting to Power Church Online. I am currently setting up the payroll module and hit a problem. One of our employees fills three part-time positions that are each a different expense code and budget line item. How do I assign multiple positions to this employee? Or, if I must create one position combining the three, can this be designated to three different expense accounts?

You can setup the positions any way you want, tailor it the way you need. However, I would definitely assign only ONE position to this employee. Then you can add as many income pay items to an employee as you want. So you just setup three income items and assign them to the three separate expense accounts. The system will then figure the total income and properly calculate all the Federal & State (if any) taxes on that total.

To do this head to Payroll -> Setup -> Maintain Item Descriptions and then add three income items each one pointing at a separate expense account. Then head to Maintain List of Employees and add the pay items to the employee.

NeilZ wrote:

BethCUMC wrote:We are just converting to Power Church Online. I am currently setting up the payroll module and hit a problem. One of our employees fills three part-time positions that are each a different expense code and budget line item. How do I assign multiple positions to this employee? Or, if I must create one position combining the three, can this be designated to three different expense accounts?

You can setup the positions any way you want, tailor it the way you need. However, I would definitely assign only ONE position to this employee. Then you can add as many income pay items to an employee as you want. So you just setup three income items and assign them to the three separate expense accounts. The system will then figure the total income and properly calculate all the Federal & State (if any) taxes on that total.

To do this head to Payroll -> Setup -> Maintain Item Descriptions and then add three income items each one pointing at a separate expense account. Then head to Maintain List of Employees and add the pay items to the employee.

Thanks, Neil!

I have an additional set-up question. We have a local city tax which I set-up but when I entered this employee this city tax, which is a flat %, does not show in the pay items like the other taxes? Should it be listed there? or will it not show until the payroll is processed?

BethCUMC wrote:

NeilZ wrote:

BethCUMC wrote:We are just converting to Power Church Online. I am currently setting up the payroll module and hit a problem. One of our employees fills three part-time positions that are each a different expense code and budget line item. How do I assign multiple positions to this employee? Or, if I must create one position combining the three, can this be designated to three different expense accounts?

You can setup the positions any way you want, tailor it the way you need. However, I would definitely assign only ONE position to this employee. Then you can add as many income pay items to an employee as you want. So you just setup three income items and assign them to the three separate expense accounts. The system will then figure the total income and properly calculate all the Federal & State (if any) taxes on that total.

To do this head to Payroll -> Setup -> Maintain Item Descriptions and then add three income items each one pointing at a separate expense account. Then head to Maintain List of Employees and add the pay items to the employee.

Thanks, Neil!

I have an additional set-up question. We have a local city tax which I set-up but when I entered this employee this city tax, which is a flat %, does not show in the pay items like the other taxes? Should it be listed there? or will it not show until the payroll is processed?

If any pay item is not checked as a 'default item' (you can verify this by viewing it under the Maintain Item Description[/l] function), you have to add it to each employee. Tax items like Federal Income Tax, Social Security & Medicare are normally defaults,others are not

There's a reason you don't want to have every tax setup as a default, some taxes are not applicable to all employees. For example, some part-time employees may already be paying a tax through their other job, or something like that.