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Printed Checks - What to do with old ones?
Posted: Fri Apr 14, 2017 3:51 pm
by ngaham
Neil,
Previously we talked about switching to printed checks. I placed the order and I am expecting them to be delivered today. You had said that we should shred the manual checks and write a letter, signed by at least two people, saying that was done. However, in your opinion, (I know you're not an accountant
) would it be wrong to keep a book of the manual checks in case of issues with a computer going out, or anything that could halt the printing of checks?
Re: Printed Checks - What to do with old ones?
Posted: Fri Apr 14, 2017 6:55 pm
by NeilZ
ngaham wrote:Neil,
Previously we talked about switching to printed checks. I placed the order and I am expecting them to be delivered today. You had said that we should shred the manual checks and write a letter, signed by at least two people, saying that was done. However, in your opinion, (I know you're not an accountant
) would it be wrong to keep a book of the manual checks in case of issues with a computer going out, or anything that could halt the printing of checks?
Nothing says you have to PRINT every check .. you should not keep checks that are out of sequence, as that can cause more problems than not.
Re: Printed Checks - What to do with old ones?
Posted: Sat Apr 15, 2017 1:26 am
by ngaham
The checks are in sequence. For example, our last manual check is 12315. Our first printed check will be 12316. Would you suspect any issues with keeping the last book of manual checks, just to be safe?
For example, if I kept the check book that contained 12200-12315.
Re: Printed Checks - What to do with old ones?
Posted: Sat Apr 15, 2017 8:49 am
by NeilZ
ngaham wrote:The checks are in sequence. For example, our last manual check is 12315. Our first printed check will be 12316. Would you suspect any issues with keeping the last book of manual checks, just to be safe?
For example, if I kept the check book that contained 12200-12315.
WHY ???
Your bank statement will look crazy if you do that, and anybody auditing will have a bunch of questions. I just don't see the reason why you need to keep the old checks, when you can write on a new check just as easily, and have the stub that you can attach to the paid bill as an added audit trail.
FWIW ... printing issues are so few and far between, that I believe you're overthinking this.
Re: Printed Checks - What to do with old ones?
Posted: Sat Apr 15, 2017 9:44 am
by ngaham
Why is printing checks so few and far between? When I say I'm printing checks, I am referring to computer generated checks. Perhaps my terminology is causing a problem.
Re: Printed Checks - What to do with old ones?
Posted: Sat Apr 15, 2017 11:01 am
by NeilZ
ngaham wrote:Why is printing checks so few and far between? When I say I'm printing checks, I am referring to computer generated checks. Perhaps my terminology is causing a problem.
Note .. I said printing ISSUES ... not checks.
Re: Printed Checks - What to do with old ones?
Posted: Sat Apr 15, 2017 11:14 am
by ngaham
NeilZ wrote:ngaham wrote:Why is printing checks so few and far between? When I say I'm printing checks, I am referring to computer generated checks. Perhaps my terminology is causing a problem.
Note .. I said printing ISSUES ... not checks.
Sorry, I misread that. Let me ask you this. Is it acceptable to hand write on the paper for the computer generated checks?
Re: Printed Checks - What to do with old ones?
Posted: Sat Apr 15, 2017 12:25 pm
by NeilZ
ngaham wrote:NeilZ wrote:ngaham wrote:Why is printing checks so few and far between? When I say I'm printing checks, I am referring to computer generated checks. Perhaps my terminology is causing a problem.
Note .. I said printing ISSUES ... not checks.
Sorry, I misread that. Let me ask you this. Is it acceptable to hand write on the paper for the computer generated checks?
Its a blank check, just like those that came in your manual check book. Perfectly OK.