User Support Forum

hello,
I am normally the only one who enters open invoices and prints the checks. I was out last week and someone entered a check and printed it and didn't leave me the copy. I posted the entry from accounts payable and within fund accounting. so, when i look at the transaction in 'view posted transactions' the item shows the date entered as the date I posted it- not the date someone created the check, and entered by me, then date posted, about 2 min after the date entered (again the date I posted it) and posted by me from accounts payable.

But I didn't create the check or print the check. is there a way to see who did that? I don't like that it looks like I entered a check that I didn't enter.

the check is valid, there's not a problem with it- but it just seems odd to me that contributions show as entered by the person who entered them and the date entered, but this check that I didn't enter shows all the information as coming from me but all I did was post it.

alcbooks wrote:hello,
I am normally the only one who enters open invoices and prints the checks. I was out last week and someone entered a check and printed it and didn't leave me the copy. I posted the entry from accounts payable and within fund accounting. so, when i look at the transaction in 'view posted transactions' the item shows the date entered as the date I posted it- not the date someone created the check, and entered by me, then date posted, about 2 min after the date entered (again the date I posted it) and posted by me from accounts payable.

But I didn't create the check or print the check. is there a way to see who did that? I don't like that it looks like I entered a check that I didn't enter.

the check is valid, there's not a problem with it- but it just seems odd to me that contributions show as entered by the person who entered them and the date entered, but this check that I didn't enter shows all the information as coming from me but all I did was post it.

Go into Accounting -> Fund Accounting then select the View Posted Transactions selection. Find the check in question, then scroll the window using the bottom scroll bar.

You should see a few column. One says Entered By the other says Posted By. If they are the same, then I would change your personal password as someone has access to it and may have access to functions they're not supposed to have.

If they're not the same, then the Entered By Userid is the one who entered the original Invoice.