User Support Forum

I recently had to pay a church bill with a certified check. So I have a cash withdrawal from the the church account that is the invoice amount plus $10 fee for the certified check. So the bank transaction is for eample 110.00 but my expense is 100 and then the bank fee of 10.
How should this be recorded in PowerChurch. My first thought was to create a vendor of Cash Withdrawal and then create a manual check with entries to the correct expense accounts. I could note in the description the payee of the invoice and the bank-certified check cost but didn't know if this was the way to do it.
Thanks for any help.

Carol D wrote:I recently had to pay a church bill with a certified check. So I have a cash withdrawal from the the church account that is the invoice amount plus $10 fee for the certified check. So the bank transaction is for eample 110.00 but my expense is 100 and then the bank fee of 10.
How should this be recorded in PowerChurch. My first thought was to create a vendor of Cash Withdrawal and then create a manual check with entries to the correct expense accounts. I could note in the description the payee of the invoice and the bank-certified check cost but didn't know if this was the way to do it.
Thanks for any help.

Is the company/person you paid already in Powerchurch ?

If so, just create a MANUAL CHECK for the payment of $100.00 to the vendor and use CertChk as the check number. Enter the reason why you had to do the Cashier's Check in the notes area of the manual check. Use your normal checking for the CREDIT and expense account for the DEBIT.

Then create another Manual Check with the BANK as the vendor for the $10 fee, again use the CertChk as the check number and the checking account as normal for the CREDIT, I would think you have an expense account for bank fees for the DEBIT.

If the company is not in Powerchurch, CREATE THE VENDOR. You do not want to have a vendor of 'cash withdrawls'. This does not give any sort of audit trail, and can be looked at as suspect by auditors. This way you have the entire address and other contact information for the vendor, and the payment history for the vendor.

Thanks! I do have the vendor and the bank already in power church and had thought of doing it that way but wondered about the one bank transaction for two power church entries. I will do it as you suggested. I appreciate your help.

Carol D wrote:Thanks! I do have the vendor and the bank already in power church and had thought of doing it that way but wondered about the one bank transaction for two power church entries. I will do it as you suggested. I appreciate your help.

You are welcome!