Closed expense account listed for payroll ded when posted

[gccc]

I just posted Fund Accounting and got an error message for a payroll check that did not post. It said that one of the expense accounts listed for the housing allowance is not active. I've gone into Payroll setup and changed the housing item description to the correct expense account, but now I am unsure as to how to fix the check since it's been posted to Fund Accounting already.

I can change the expense account to the correct one in Fund Accounting in Modify Unposted Transactions, but I get a warning that the original transaction was posted in the Payroll module and any changes made in Fund Accounting will not affect the original entry in the Payroll module. Do I just click "Yes" and go on or do I need to go back and void the original check in Payroll and rewrite? If the second option, could you please walk me through those steps?

Thanks,
Kathy

[NeilZ]

I just posted Fund Accounting and got an error message for a payroll check that did not post. It said that one of the expense accounts listed for the housing allowance is not active. I've gone into Payroll setup and changed the housing item description to the correct expense account, but now I am unsure as to how to fix the check since it's been posted to Fund Accounting already.

I can change the expense account to the correct one in Fund Accounting in Modify Unposted Transactions, but I get a warning that the original transaction was posted in the Payroll module and any changes made in Fund Accounting will not affect the original entry in the Payroll module. Do I just click "Yes" and go on or do I need to go back and void the original check in Payroll and rewrite? If the second option, could you please walk me through those steps?

Thanks,
Kathy

You have two options. You can void the check in payroll and reissue using Manual Checks in Payroll and the same number, or just fix the issue in Fund Accounting. The warning is just a notice that the Payroll system will not be updated with the change. Shouldn't hurt as its only the expense account, and that change won't mess up the W2/W3 reporting.

[gccc]

Thanks, Neil. Appreciate the help!