Payroll Error

[Patricia]

Okay it's me again, when working with payroll, I accidentally put the date as 3/26/2018 instead of 2/26/2018. Our payroll is only for one person, I thought I could "void" that one check and then redo it right. But I cannot find that check any where. I have the printed copy it says
03/26/2018.....for pay period 02/18/2018 to 2/24/2018. How can I fix this? TIA Pat

[NeilZ]

Okay it's me again, when working with payroll, I accidentally put the date as 3/26/2018 instead of 2/26/2018. Our payroll is only for one person, I thought I could "void" that one check and then redo it right. But I cannot find that check any where. I have the printed copy it says
03/26/2018.....for pay period 02/18/2018 to 2/24/2018. How can I fix this? TIA Pat

What version are you using? You should be able to void the check in Payroll, and then re-run payroll for that period. You have to do this in order to properly correct all the Payroll data such as Withholding, IRS form 941, W2s, etc.

[Patricia]

I have version 11.5. The problem is, I can't find the check to void it. Even when I put all the information in under payroll-void check it says check cannot be found. I know I entered the info. and I have the printed copy but what happened to it I don't know!

[Patricia]

I have gone to all the places I can think of and I always come up with "no check found". However the total of the 941 tax deposit for 1st qt reflects the total, including that check.

[NeilZ]

I have gone to all the places I can think of and I always come up with "no check found". However the total of the 941 tax deposit for 1st qt reflects the total, including that check.

Check under the Employee's history ... if the check's not there are you sure you posted it?

[Patricia]

I did "process payroll" all the way to print (we actually use a manual check) but print a copy of it. The only place the results show up is on the tax history. If I failed to post it wouldn't it still be available to post?

[Patricia]

What will happen if I repeat it with the correct date, the period for the check would remain the same just the date I processed it would be different?

[NeilZ]

I did "process payroll" all the way to print (we actually use a manual check) but print a copy of it. The only place the results show up is on the tax history.

Do you print the pay stubs? Do you select Manual Checks from the Process Payroll verification List? Do you enter the check number in the box next to the Manual Check selection?

If not, you really should be doing that as the system will create the Manual Check entry for you with all the correct dates, and thus you won't have this problem as you can then track the entry and the check from the Payroll module through to Funds Accounting

If I failed to post it wouldn't it still be available to post?

It would either in the Accounts Payable Post to Paid Items File, or Unposted Transactions in Funds Accounting.

If you find that check in either place, you can change the date of the transaction then post it.

[Patricia]

Yes to all 3 of your first questions, that's how I know I put the wrong date for the day I processed it, also that's where I first saw the increase in the tax liability. I have tried both post to paid items and unposted transactions, that's what I thought I could do but I have checked everywhere for that check and the only thing I can find is the increase in the tax liability.

[NeilZ]

Yes to all 3 of your first questions, that's how I know I put the wrong date for the day I processed it, also that's where I first saw the increase in the tax liability. I have tried both post to paid items and unposted transactions, that's what I thought I could do but I have checked everywhere for that check and the only thing I can find is the increase in the tax liability.

That is definitely weird. Is the Funds Accounting working month set to March?

Do this ... try running a Selected Payroll Data report for the period Feb 1st thru March 30th, and select the employee to see what you see there.

[Patricia]

Yes, working month is set to March. I had already run selected payroll data, but I tried one more time, the check is not there. So weird, where could that check have gone. Do you think if I repeat the payroll check with the right date it will right itself?

[Patricia]

Uh oh, I ran that one more time and that check is under selected payroll data. Is there anyway to delete it?

[Patricia]

I had been checking year to date instead of 1st qt, that's why it wasn't showing up.

[Patricia]

found the check and voided it. thank you.

[NeilZ]

found the check and voided it. thank you.

Yeah .. running a year to date wouldn't have picked it up as it was dated March 28th ... glad to hear you finally found it .