User Support Forum

I need help with the following.

I cut a check for $1,800.00 from temporary restricted funds. The following accounts are reflected.
02-1120-000 Designated Funds Checking $1,800.00
02-4893-000 Peru Trip Donations $1,800.00
02-4999-000 Released from restriction $1,800.00
02-6040-000 Peru Trip Expense $1,800.00

Only $1,500.00 was spent and I want to put the $300.00 left over back into the restricted account. What would be the posting entries to have it go back into the fund balance, but not show as additional income.

Thanks for your response.

I assume that you have received back the $300.00 in cash or another check. If so, deposit the money in your designated checking bank account and then input the following entry in Fund Accounting to record the deposit:

Debit 02-1120-000 300.00
Credit 02-6040-000 300.00
Debit 02-4999-000 300.00
Credit 02-4893-000 300.00

Basically, you're just reversing out $300.00 of the original $1,800.00 entry you made. This is correct, since you really only spent $1,500.00 of the money.