northside wrote:Your instructions are great, but I have apparently done something wrong.
When I check the release restricted funds on the manual invoice, the account I set up doesn't show up.
I set the account up as an income account under the grouping "Temporary restricted funds".
I checked the box "this is a release account" .
Can you think of something I might have done wrong?
Yep .. you should have gone and setup the restricted account using the
Maintain list of Donor Restrictions function under
Accounting -> Funds Accounting -> Setup.
The good news is you can still add that Restriction. Before you start do 2 things: 1) A Powerchurch backup so you can restore back to the start if it doesn't appear correct, 2) See the note at the bottom.
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Open up
Maintain List of Donor Restrictions from the menu. The next steps are all listed on the windows that appear.
In Step 1, enter the name of the restriction, the type of restriction (temporary is set as default so let that alone), the accounting fund where these accounts are located, and any notes on this restriction.
Step 2: is where you specify the fund balance account. Since this is a restricted fund, you need to show the fund balance so it shows up on reports as being different from normal income. If you did NOT create a fund balance account previously, create one now under the
Temporarily Restricted header. You'll have to create a transaction to move funds from unrestricted net assets to this new fund balance account. I'll have the transaction below. If you DID create a separate fund balance for this, CHECK the checkbox next to
Use Existing Account and select it from the list.
Step 3: specify the INCOME account. Since you did create this, select the checkbox and find the account in the list.
Step 4: specify the RELEASE account. Again, since you created this, select the checkbox and find the account in the list. Usually this account is setup in the 4800 number series, if you did not create it there, you can change the number later in the
Maintain Chart of Accounts function.
Step 5: specify the EXPENSE account. This is optional, you don't have to do this, but if you use the SAME expense account every time, you can select it from the list as you've done above.
Step 6: specify the Contribution Fund. This is also optional. Again, you've already done that, so do as above, just make sure you select the 'special' fund you created to receive the automatic tithe.
Now you're done.
However, if you did not create a temporarily restricted FUND BALANCE account prior to creating the restriction above, you're going to have to create a transaction in Funds Accounting to move funds. You're going to have to know how much you CURRENTLY have set aside for this purpose, then create the following transaction (assuming 1000.00 is the amount)
01-3110-000 Unrestricted Net Assets DB 1000.00 * see note below
01-3210-000 Temp Restricted Fnd Bal CR 1000.00
You normally do not need to touch these accounts as the system maintains the balances there.
* NOTE:
You may not have created the separate fund balance account when you created that income account outside of the
Maintain List of Donor Restrictions function. I suspect the unrestricted net assets account is being updated as its the default. You can check this before doing all the steps above by going to the
Maintain Chart of Accounts, finding the income account you created from the list and double clicking on it. On the next window, select the DETAILS button, and check the ACCOUNT tab for the 'close to' account that is listed. As I said previously, I suspect it will be the default 01-3110-000 NET ASSETS Fund Balance account (the 3110 is the Powerchurch default, you may have a different number). If not, the one listed should be one you created especially for this temp restricted income, and you should select it in Step 2 above.
I hope this helps.