User Support Forum

Is there a way to wipe it clean and start over for the year? We are having so many issues so our account is not reconciling.

Thanks!

steamtown church wrote:Is there a way to wipe it clean and start over for the year? We are having so many issues so our account is not reconciling.

Thanks!

Your Powerchurch system admin can restart accounting from the File -> Preferences -> Account Setup -> General Tab -> Restart Accounting button. However, this removes all prior history from Funds Accounting, so I would do a backup of just the accounting files, so you have something to revert to if necessary, and for historical reasons.

If you're going to do this, my advice is to first review the Powerchurch manual's section about Running the Accounting Setup Assistant. It has a list of everything you should have with you before you begin.

That said, its a drastic step .. what kinds of issues are you seeing?

Will we need to reenter the contributions as well?
Our issue is that some of the mistakes made in contributions when corrected has messed up the accounting side.

steamtown church wrote:Will we need to reenter the contributions as well?
Our issue is that some of the mistakes made in contributions when corrected has messed up the accounting side.

No .. Contributions is not touched, its a separate module and database. Just put together all the information that the manual lists before restarting.

FWIW .. correcting contributions is not hard, but you have to let the system work. Don't overthink it. I'm assuming you're using v11.55 or 12.

!. Make your changes in Contributions. Reverse those incorrect entries, then reenter them for the same date as before.
2. Post Contributions. The system will create the proper transaction to update Funds Accounting accounts, income, liability and checking>
3. Post Transactions in Funds Accounting. The system will properly update itself.

So after looking everything over, I feel we did not set up Contributions correctly as when it was set up we did not set up contribution fund types. Also, when the contributions was posted it was not done to work well with the funds accounting as it shows up for the date given instead of posting for date deposited which has really messed up our treasurer trying to balance the books. We now know how to move forward correctly but we are not sure how to clean up the mess since the fund side is not balancing. We use the online version. Any suggestions?

steamtown church wrote:So after looking everything over, I feel we did not set up Contributions correctly as when it was set up we did not set up contribution fund types.

Contribution Fund types are optional, they are for use in Contributions only and do not pertain to anything outside of it. You can create a type to correspond with types of giving, such as Memorials, Non-Deductible, and Missions; however this is not a requirement and the system will work fine without it.

Also, when the contributions was posted it was not done to work well with the funds accounting as it shows up for the date given instead of posting for date deposited which has really messed up our treasurer trying to balance the books.

The system will reflect the date the transaction was posted to Funds Accounting. You should not be posting Contributions until you actually have the deposit receipt from the bank, this way you can verify the amounts before going any further. Usually if you post to Funds Accounting on or the day after the deposit, you should be fine since the amount deposited and the receipt match, and the date is the same or the day after. This should not cause any issues.

We now know how to move forward correctly but we are not sure how to clean up the mess since the fund side is not balancing. We use the online version. Any suggestions?

How is Funds Accounting not balancing? If you verify that the amounts coming from Contributions equal the amounts seen in the Posted Transactions in Funds Accounting then that should balance, and the issue is something else. Are you sure that all the Contributions were posted to Funds Accounting? They may have been posted to Contributions only, and no one caught that.