User Support Forum

The treasurer has me move money from savings to checking from a temporarily restricted account as follows:
01-1110 DB Checking
01-1210 CR Savings
01-1210-013 DB She calls Fund Clearance Savings
01-1210-037 CR She has the name of the Savings we are taking it from.

The when we pay the bill she expenses it through a miscellaneous account.
01-1110 CR
01-6580 DB

This throws off our expenses for the year.
We already HAD the money.

What is the correct way to do this?
Thanks!

Karkay wrote:The treasurer has me move money from savings to checking from a temporarily restricted account as follows:
01-1110 DB Checking
01-1210 CR Savings
01-1210-013 DB She calls Fund Clearance Savings
01-1210-037 CR She has the name of the Savings we are taking it from.

The when we pay the bill she expenses it through a miscellaneous account.
01-1110 CR
01-6580 DB

This throws off our expenses for the year.
We already HAD the money.

What is the correct way to do this?
Thanks!

That's not the way to do it. Its not a 'temp restricted account' either.

A temp restricted account is setup through the Maintain List of Donor Restrictions. If she wanted to temporarily restrict the savings, well its already restricted in the savings account.

You would transfer the money, then cut the check. (FWIW .. using a miscellaneous expense account is also not reflecting the actual cost of the ministry that bought the item or causes the expense.)

I have no idea what she's doing with the subaccounts, but that's not the way its done either.

If you had funds that needed to be restricted, you should create the temp restricted accounts in the Maintain List function I pointed out above. You would then transfer the funds to the checking from savings. (I'm assuming that the savings account closes to the Unrestricted Net Assets here). You would then do a move from the Unrestricted Net Assets (Usually 01-3110) to the Temp Restricted Fund Balance account you would have recreated when you made the Temp Restriction (say 01-3510-000). When you pay the bill, you would use a proper expense account, the checking account, then release the restricted funds using the Release restricted funds button in the Invoice window.

What exactly is she trying to do?

Now I see how it should be done. Thanks for the help.
Not exactly sure why she was doing it that way!