Transfers

[Patricia]

I am trying to make a transfer between accts. but I don't seem to be getting the numbers in there right. I know my program has been set up for this as I have done it before, but I have forgotten exactly how.

I would like to transfer funds from general fund to sunday school. Can you help me please? TIA

Pat

[Patricia]

08-1110-000 (bank acct) 914.65
08-1110-000 914.65
01-1110-000 (bank acct 914.65
01-9510-000 914.65


Is this the way to do it, with 08 being the sunday school acct?

[NeilZ]

08-1110-000 (bank acct) 914.65
08-1110-000 914.65
01-1110-000 (bank acct 914.65
01-9510-000 914.65


Is this the way to do it, with 08 being the sunday school acct?

You're not showing the Debits (DB) and Credits (CR) .. are you moving from the Sunday School to operations?

If so, the exact transaction you need goes some thing like this, funds are moving from fund 02 to fund 01

02-1110-000 Checking CR 200.00
02-9110-000 Transfer Out DB 200.00
01-9120-000 Transfer in CR 200.00
01-1110-000 Checking DB 200.00

this is covered on page 235 of the V12 manual, if you're still using v11.5, its on page 229.

[Patricia]

when I try those codes it says "not found", the only code i've tried that works is 9510-000 which says transfer from 01 fund. I have studied the manuel and tried all the codes it says to use. Someone else originally set this up, could they have used different codes. I followed the directions to setup, but still no change. I tried putting it in just like you posted to see if it would work and it still said "not found". I know I have done this before, but it was 2 years ago and I can't get back that far to see how I did it then.

[NeilZ]

when I try those codes it says "not found", the only code i've tried that works is 9510-000 which says transfer from 01 fund. I have studied the manuel and tried all the codes it says to use. Someone else originally set this up, could they have used different codes. I followed the directions to setup, but still no change. I tried putting it in just like you posted to see if it would work and it still said "not found". I know I have done this before, but it was 2 years ago and I can't get back that far to see how I did it then.

If you need to look at a transaction from a few years ago, all you need to do is go to the View Posted Transactions function, click on the filter button at the bottom, and change the beginning date listed to the month and year you did this last.

However, based on what you told me you may have done it wrong then if you only have one transfer account.

Not knowing what your chart of accounts look like, I can't give any advice other than this:

What I would do is go into Accounting -> Fund Accounting -> Setup -> Maintain Chart of Accounts and look at that Account 9510-00 in the Chart of Accounts. I suspect its only assigned to Fund 01. You should also have a transfer account IN to fund 01 listed in the COA.

If those are the ONLY transfer accounts you have showing in the chart of accounts, I would change the name for 9510 to TRANSFER OUT, and the other to TRANSFER IN, and add them BOTH to all your accounting funds.

Then when you need to transfer funds, you can use the example as I mentioned above.

However, if you only have one transfer account setup. I would not use that 9510 account and make it inactive for the future, as it was being used incorrectly.

Then look at the top of page 235 in the manual, it shows the two funds you need to move funds under the Simple Setup
One for Transfer OUT, and one for Transfer IN. Create them in the Maintain Chart of Accounts and add them to ALL your accounting funds.

Then use those two accounts when you're moving funds IN and OUT between accounting funds.

You really don't need to have separate transfer accounts in and out for each fund unless you regularly transfer funds between 3 or 4 accounts weekly or monthly.

[Patricia]

THANK YOU, THANK YOU, THANK YOU. I don't think my program was ever set up right. But now it is working great, thank you.

Pat

[NeilZ]

THANK YOU, THANK YOU, THANK YOU. I don't think my program was ever set up right. But now it is working great, thank you.

Pat

You are very welcome.