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We gave our Pastor $3500.00 for a mission trip to Africa, Our Pastor gave $1500.00 back. Do I enter the refund back by J.E. or refund back by Accounts Payable?

FirstMOBC wrote:We gave our Pastor $3500.00 for a mission trip to Africa, Our Pastor gave $1500.00 back. Do I enter the refund back by J.E. or refund back by Accounts Payable?

Either way should work.

I usually do refunds received from businesses through Funds Accounting and entering the transaction there. However, this is a special case, and you do want a full audit trail of the returned funds. I'd do it by entering a Manual Check in AP, and entering the amount as -1500.00 for the amount on the manual check. The system should then add the line debiting the Checking Account, and you'll need to credit the original expense account used.

It should then show up in the reconciliation as a deposit. I just tested it and it works as it should.

Thank you . That's a simply process.