User Support Forum

Hi,
I found this while doing monthly bank reconciliation: we have some cheques that were posted using the wrong cheque/reference numbers.
Should I go back and reverse all the transactions and input the correct reference numbers for each, or I could simply include a note in the Transaction notes of the posted transactions?

neac wrote:Hi,
I found this while doing monthly bank reconciliation: we have some cheques that were posted using the wrong cheque/reference numbers.
Should I go back and reverse all the transactions and input the correct reference numbers for each, or I could simply include a note in the Transaction notes of the posted transactions?

You want to provide a full audit trail of changes, so my advice is to void the check in Accounts Payable, reissue the check with the proper accounts using Manual Checks with the original date and check number (or corrected information), and post everything to Fund Accounting. In the voided check comment block comment on why it was voided, and in the reissued manual check, comment on why this is a replacement.

This may take a bit longer to do, but you have a proper accounting of all changes and ti will update the vendor records properly.