Contribution and Acct Receivable on one check

[viennabaptist]

How is the best way to treat a check written to the church that includes both their tithe and an Account Receivable? To clarify, I'll give you my example: Our church purchased in bulk the book being used by our ladies bible study and the ladies are to repay the church for the cost. I have a member who included this payment in her weekly tithe check. I entered the entire amount as a contribution but later realized the portion for the book should not be included as a contribution but rather Acct Receivable. I plan to do a journal entry in the Accounting Module to correct but I realize the Contribution Module will still be incorrect. How should I have treated this check?

Thanks,
Christy

[NeilZ]

How is the best way to treat a check written to the church that includes both their tithe and an Account Receivable? To clarify, I'll give you my example: Our church purchased in bulk the book being used by our ladies bible study and the ladies are to repay the church for the cost. I have a member who included this payment in her weekly tithe check. I entered the entire amount as a contribution but later realized the portion for the book should not be included as a contribution but rather Acct Receivable. I plan to do a journal entry in the Accounting Module to correct but I realize the Contribution Module will still be incorrect. How should I have treated this check?

Thanks,
Christy

We have people doing that all the time, however, we do not treat such reminbursements as an 'account receivable', as that is alot of work to maintain such a set of records.

Basically the main operating budget subsidizes any such bible studies by purchasing the books for the study. Any reimbursement received is then handled through contributions, via a contribution fund that is setup as a non-tax deductable fund. That is, the contribution fund number is outside of those we have setup that are deductable.

These types of funds are setup to debit the main checking account, and credit an income account setup to collect such reimbursements.

This way we eliminate any need for our Treasurer to maintain accounts receivables, as well as having to do regular deposits, as it all goes through our Contributions module.

At the end of the year, these non-deductable funds do not appear on the end-of-year statements.