User Support Forum

I set up accounts payable such that 50% of the tax paid on an invoice goes into the asset account, GST Receivable. When I set up vendors, I debit the appropriate expense account (eg telephone expense), and credit the bank account. Then, when I use the maintain manual checks (cheques), the three lines appear correctly EXCEPT that the GST Receivable account is not show. Instead, I get an "Account not known"- type of message, and I have to F2 and scroll every time. This is annoying. I know that I could set this up in Fund Accounting as a repeating entry, but that would negate the value of Accounts Payroll module.

Similarly, I would like to use Accounts Payable for the Petty Cash for the Secretary and Staff Associate. In both these cases there are often three or four accounts to be debited. How can I do this in Accounts Payable so as to use the GST Receivable automatically? At present, I can only set up one account to be debited in setting up Vendors.

Thanks.

Al

It sounds like the account number that is assigned in File > Preferences > Accounting Setup - Accounts Payable tab is not a valid account number. Use the magnifying glass button to lookup the list of accounts and choose one from there.

In regards to the vendor setup, there is only one default debit and credit account per vendor. You do, though, at the time of recording transactions in A/P, have the ability to use whatever accounts you choose. Use the Add New Line / Delete Line buttons to add to or take away from the transaction detail lines that PowerChurch Plus adds automatically.

That solves the GST problem. Thanks.

Too bad one can't enter more than one debit or credit automatically when setting up vendors. Guess I'll just have to go to fund accounting.

Well, when entering the AP manual check or invoice, you can build the whole accounting transaction with as many debits and credits as necessary right on that screen, again using the Add New Line button.