User Support Forum

HELP! I beleive(?) I forgot to change the posting month (twice) when I (and the secty) posted in both FA & AP. Now two months (Mar & Jun) are showing double amounts. Additionally, for the last two months (Aug & Sept), I am not showing any activity out, although the income is showing (and some of that is in the wrong month). How can I move the incorrected month postings and also get my current months to start showing activity. There is minimal activity showing since July. I've already clicked the "Post to Paid" in AP as well as "Post Transactions" in FA. Are my books too far gone to correct? I have NOT "Closed" any month so far this year. Will I need to re-enter everything to get them straight? I'm also coming up on Budget time & MUST have an accurate year-to-date accounting of income/expeditures.

Your assistance with a solution would be a gift from God! Thank you & God Bless! I forgot to mention--I'm NOT very literate with this accounting stuff but I'm giving it my best shot, as my church is desperate & numbers don't freak me out.

I am using v9 with Win XP

Hi Mike,

Unfortunately, once the transactions are posted in FA, there is not a way to change them. What you would need to do at this point, is to reverse the offending transactions and reenter them to the correct month.

It sounds like a good time to make a backup of your accounting files before getting started. This is the kind of thing that can snowball on you if you aren't careful!

Since it was an Accounting Month issue, that doesn't really concern the AP module. So, in lieu of voiding checks in AP, you can simply find the transactions (one by one) in Fund Accounting > View Posted Transactions and click the Reverse button down at the bottom of the screen. The same thing applies to Contributions. Since it is an accounting month issue, you won't have to do anything else in the CO module.

You will find a new unposted transaction in FA called 1234-REVERSE.

To enter a correcting transaction, you would need to reenter the transactions again, with the proper accounting month assigned. Once all of the reversals have been created, you can use an Unposted Transactions report as a guide, enter the correcting transactions the opposite (switch the debit and credit columns) of the reversals.

Hope this helps!