User Support Forum

We have one account for our main chequing and one for our benevolent.
As I put in the contributions anything to benevolent goes to an account Benevolent to be Transferred. At the end of the month I transfer the amount from our main account to benevolent.
i.e. 03-1115-205 Benevolent to be Transfer 475
03-1330-205 Benevolent Bank 475

The problem is I transferred too much. $220 too much.

I wrote a cheque from benevolent to our main account for 220

My question is, how do I make an adjusting entry to make the benevolent to be transfer to 0 and not -220

kjang wrote: ↑

Thu Jan 19, 2023 12:46 pm

We have one account for our main chequing and one for our benevolent.
As I put in the contributions anything to benevolent goes to an account Benevolent to be Transferred. At the end of the month I transfer the amount from our main account to benevolent.
i.e. 03-1115-205 Benevolent to be Transfer 475
03-1330-205 Benevolent Bank 475

The problem is I transferred too much. $220 too much.

I wrote a cheque from benevolent to our main account for 220

My question is, how do I make an adjusting entry to make the benevolent to be transfer to 0 and not -220

OK ... you transferred too much how? Online? Writing a check to the other checking account? I'm not understanding. If you entered the wrong amount in Powerchurch, that's an easy correction, you just create a transaction debiting one and crediting the other for $220. But I don't get the writing of the check for $220, how does that tie in?

NeilZ wrote: ↑

Thu Jan 19, 2023 8:52 pm

kjang wrote: ↑

Thu Jan 19, 2023 12:46 pm

We have one account for our main chequing and one for our benevolent.
As I put in the contributions anything to benevolent goes to an account Benevolent to be Transferred. At the end of the month I transfer the amount from our main account to benevolent.
i.e. 03-1115-205 Benevolent to be Transfer 475
03-1330-205 Benevolent Bank 475

The problem is I transferred too much. $220 too much.

I wrote a cheque from benevolent to our main account for 220

My question is, how do I make an adjusting entry to make the benevolent to be transfer to 0 and not -220

OK ... you transferred too much how? Online? Writing a check to the other checking account? I'm not understanding. If you entered the wrong amount in Powerchurch, that's an easy correction, you just create a transaction debiting one and crediting the other for $220. But I don't get the writing of the check for $220, how does that tie in?

I transferred too much from our main account to our benevolent account. That is why our benevolent to be transferred is out by $220. I thought writing a cheque would get the money back to the main account, but I am unsure how to correct it in power church. If I write a cheque using the the benevolent bank and then crediting the benevolent to be transferred, it messes with the main account.

We have decided to leave things and just not transfer $220 in 2023 to make the account even. I don't think that is the right solution.

kjang wrote: ↑

Mon Jan 23, 2023 10:50 am

NeilZ wrote: ↑

Thu Jan 19, 2023 8:52 pm

kjang wrote: ↑

Thu Jan 19, 2023 12:46 pm

We have one account for our main chequing and one for our benevolent.
As I put in the contributions anything to benevolent goes to an account Benevolent to be Transferred. At the end of the month I transfer the amount from our main account to benevolent.
i.e. 03-1115-205 Benevolent to be Transfer 475
03-1330-205 Benevolent Bank 475

The problem is I transferred too much. $220 too much.

I wrote a cheque from benevolent to our main account for 220

My question is, how do I make an adjusting entry to make the benevolent to be transfer to 0 and not -220

OK ... you transferred too much how? Online? Writing a check to the other checking account? I'm not understanding. If you entered the wrong amount in Powerchurch, that's an easy correction, you just create a transaction debiting one and crediting the other for $220. But I don't get the writing of the check for $220, how does that tie in?

I transferred too much from our main account to our benevolent account. That is why our benevolent to be transferred is out by $220. I thought writing a cheque would get the money back to the main account, but I am unsure how to correct it in power church. If I write a cheque using the the benevolent bank and then crediting the benevolent to be transferred, it messes with the main account.

We have decided to leave things and just not transfer $220 in 2023 to make the account even. I don't think that is the right solution.

I don't think you have much of a choice. Not knowing how you 'transfer' funds between the two accounts doesn't help. I asked above how you transferred funds in the first place, you could have corrected the issue by transferring funds back the other way using the same method. In any case, writing a check and, I'm assuming, depositing it in the main account just confused things.

Opinion follows

This is why I recommend not having more than one checking account. You can maintain many different accounting funds in Powerchurch using the one checking account, and Powerchurch will maintain the balance for each of them separately. Your bank statement will reflect the totals of all the funds cash, but the system will reflect exactly how much is in each.

However, trying to get church boards to understand that doing this will save loads of time, effort, and headaches is hard. This is a very good example of why I recommend this. Transferring funds using the one checking account is as simple as debiting one checking account and crediting the other using transfer accounts. Its all above board, and the system shows where the funds are coming from and where they're going.

I electronically moved money from one account to the other.

They are two separate bank accounts as the one is controlled by the pastors.

Our main one, holds everything else and we have reservice accounts in the system.

Lesson learnt. Of course everything was going smoothly until the very end of 2022.

kjang wrote: ↑

Mon Jan 23, 2023 1:11 pm

I electronically moved money from one account to the other.

They are two separate bank accounts as the one is controlled by the pastors.

Our main one, holds everything else and we have reservice accounts in the system.

Lesson learnt. Of course everything was going smoothly until the very end of 2022.

Yeah ... it always seems to go belly up around the end of the year.