Refund

[StPaulUCC2]

We used our debit card to pay for tickets to a play. We have already been reimbursed by everyone attending and deposited to our checking accounting. How do we enter this to show the deposit and the reimbursement of debit card charge? Thank you!

[NeilZ]

We used our debit card to pay for tickets to a play. We have already been reimbursed by everyone attending and deposited to our checking accounting. How do we enter this to show the deposit and the reimbursement of debit card charge? Thank you!

What did you originally use for the expense account? I'm going to assume that the deposit was made and NOT entered in Powerchurch, right?

If so, just create a new transaction that looks like a normal deposit. However, instead of using an INCOME account, you would use the EXPENSE account you originally Debited when you paid for the tickets.

So, for example: if you used the 01-5520-000 account with a name of 'fellowship events' when you paid for the tickets, to return the funds it would look like this;

01-1110-000 Checking DEBIT 1000.00
01-5520-000 Fellowship Events CREDIT 1000.00

In the Transaction Notes I'd put something like: "Reimbursement for tickets bought using Fellowship Funds".